University of Nevada, Las Vegas
Administrative Assistant 3, School of Nursing [R0149082]
University of Nevada, Las Vegas, Las Vegas, Nevada, United States, 89101
Administrative Assistant 3, School of Nursing
The University of Nevada, Las Vegas invites applications for an Administrative Assistant 3 that supports the Director of Clinical Operations within the School of Nursing. Role of the Position This is a search for an Administrative Assistant 3 that supports the Director of Clinical Operations within the School of Nursing. Duties include but are not limited to: Coordinate and maintain clinical placement processes for undergraduate and graduate nursing students across diverse clinical partners and disciplines. Receive, review, and track student clinical documents in compliance platforms; verify compliance with clinical site requirements; communicate deficiencies and follow-up needs. Make initial determinations on student eligibility for clinical placements based on compliance and program requirements; explain placement rationale and appeal options as needed. Provide program-specific guidance on onboarding procedures, training modules, immunization requirements, and documentation policies. Monitor student and site compliance with state regulations, accreditation standards, and university policies. Assist with affiliation agreement tracking and maintenance; work with legal/contracts team to ensure agreements are signed and current. Manage internal and external communications for the Clinical Operations team; serve as liaison between Clinical Operations and faculty, students, clinical partners, and university leadership. Schedule and coordinate meetings for internal operations and external clinical partners; prepare agendas, take minutes, and track action items. Maintain and update databases for clinical sites, preceptors, placement records, and contracts. Draft and distribute student announcements, faculty instructions, clinical site updates, and newsletters in coordination with Clinical Operations leadership. Develop and maintain office procedures, desk manuals, and operational workflows to support clinical placement timelines and academic calendars. Prepare and maintain shared tracking spreadsheets related to student placements, compliance documentation, onboarding status, and preceptor assignments. Maintain travel logs and expense records for Clinical Operations team members attending site visits, conferences, or training sessions. Support budget development for Clinical Operations by compiling estimates and expenditure reports related to simulation, onboarding, events, and training. Oversee and train work-study students, administrative support staff, or temporary assistants assisting with compliance tracking or data entry. Support cross-coverage for Clinical Operations team members and serve as a backup for essential functions during absences. Manage logistics for preceptor recognition events, match days, faculty development sessions, and student information meetings. Secure venues, catering, parking, materials, and A/V support for in-person or virtual events when needed. Additional responsibilities and special projects as delegated by Clinical Operations leadership. Profile of the Department/College The School of Nursing at UNLV offers CCNE-accredited programs leading to a BSN, MS (nurse practitioner and nurse educator tracks), DNP, and PhD (Educator and Interprofessional Health concentrations and DNP to PhD). For more information, visit us online at
http://www.unlv.edu/nursing Minimum Qualifications EDUCATION AND EXPERIENCE: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Commitment to Diversity and Campus Values A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. Salary Grade 27, Step 1, salary $46,207.44. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources. Benefits of Working at UNLV Competitive total rewards package including: Paid time off, sick leave, and holidays Excellent health insurance including medical, dental and vision Comprehensive retirement plans and voluntary benefits programs No state income tax Tuition discounts at Nevada System of Higher Education (NSHE) schools Tuition discounts for spouses, domestic partners, and dependents Perks/Programs Employee recognition and appreciation programs UNLV athletics ticket discounts Statewide employee purchase program discounts RebelCard discounts on and off campus Wellness programming for all UNLV faculty and staff at no cost Opportunity for career advancements to leadership roles Connect with colleagues with shared interests Personal and professional development opportunities A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants
contact
vetjobseekers@unlv.edu
or visit our Veterans Webpage How to Apply Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Carlynda Pasquale, Search Committee Chair. This recruitment will close at midnight (Pacific Standard Time) on September 30, 2025. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. For assistance with the application process, please review instructions on
How to Apply . For further assistance contact UNLV Human Resources at (702) 895-3504 or
UNLVJobs@unlv.edu . Profile of the University Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. EEO/AA Statement The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles
The University of Nevada, Las Vegas invites applications for an Administrative Assistant 3 that supports the Director of Clinical Operations within the School of Nursing. Role of the Position This is a search for an Administrative Assistant 3 that supports the Director of Clinical Operations within the School of Nursing. Duties include but are not limited to: Coordinate and maintain clinical placement processes for undergraduate and graduate nursing students across diverse clinical partners and disciplines. Receive, review, and track student clinical documents in compliance platforms; verify compliance with clinical site requirements; communicate deficiencies and follow-up needs. Make initial determinations on student eligibility for clinical placements based on compliance and program requirements; explain placement rationale and appeal options as needed. Provide program-specific guidance on onboarding procedures, training modules, immunization requirements, and documentation policies. Monitor student and site compliance with state regulations, accreditation standards, and university policies. Assist with affiliation agreement tracking and maintenance; work with legal/contracts team to ensure agreements are signed and current. Manage internal and external communications for the Clinical Operations team; serve as liaison between Clinical Operations and faculty, students, clinical partners, and university leadership. Schedule and coordinate meetings for internal operations and external clinical partners; prepare agendas, take minutes, and track action items. Maintain and update databases for clinical sites, preceptors, placement records, and contracts. Draft and distribute student announcements, faculty instructions, clinical site updates, and newsletters in coordination with Clinical Operations leadership. Develop and maintain office procedures, desk manuals, and operational workflows to support clinical placement timelines and academic calendars. Prepare and maintain shared tracking spreadsheets related to student placements, compliance documentation, onboarding status, and preceptor assignments. Maintain travel logs and expense records for Clinical Operations team members attending site visits, conferences, or training sessions. Support budget development for Clinical Operations by compiling estimates and expenditure reports related to simulation, onboarding, events, and training. Oversee and train work-study students, administrative support staff, or temporary assistants assisting with compliance tracking or data entry. Support cross-coverage for Clinical Operations team members and serve as a backup for essential functions during absences. Manage logistics for preceptor recognition events, match days, faculty development sessions, and student information meetings. Secure venues, catering, parking, materials, and A/V support for in-person or virtual events when needed. Additional responsibilities and special projects as delegated by Clinical Operations leadership. Profile of the Department/College The School of Nursing at UNLV offers CCNE-accredited programs leading to a BSN, MS (nurse practitioner and nurse educator tracks), DNP, and PhD (Educator and Interprofessional Health concentrations and DNP to PhD). For more information, visit us online at
http://www.unlv.edu/nursing Minimum Qualifications EDUCATION AND EXPERIENCE: Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Commitment to Diversity and Campus Values A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit. Salary Grade 27, Step 1, salary $46,207.44. In accordance with Nevada Administrative Code (NAC) 284.170, initial appointments to classified positions typically begin at Step 1 of the assigned grade. A "Step" refers to the specific rate of pay within a grade, as determined by the Division of Human Resources. Benefits of Working at UNLV Competitive total rewards package including: Paid time off, sick leave, and holidays Excellent health insurance including medical, dental and vision Comprehensive retirement plans and voluntary benefits programs No state income tax Tuition discounts at Nevada System of Higher Education (NSHE) schools Tuition discounts for spouses, domestic partners, and dependents Perks/Programs Employee recognition and appreciation programs UNLV athletics ticket discounts Statewide employee purchase program discounts RebelCard discounts on and off campus Wellness programming for all UNLV faculty and staff at no cost Opportunity for career advancements to leadership roles Connect with colleagues with shared interests Personal and professional development opportunities A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants
contact
vetjobseekers@unlv.edu
or visit our Veterans Webpage How to Apply Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran's status. Attach ALL documents in the CV/Resume attachment section when applying. Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete. Materials should be addressed to Carlynda Pasquale, Search Committee Chair. This recruitment will close at midnight (Pacific Standard Time) on September 30, 2025. Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted. For assistance with the application process, please review instructions on
How to Apply . For further assistance contact UNLV Human Resources at (702) 895-3504 or
UNLVJobs@unlv.edu . Profile of the University Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity, and is a recipient of the Carnegie Classification for Community Engagement. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada. EEO/AA Statement The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles