gTANGIBLE
USTDA Administrative, Grants, & Contracts Support Specialist
gTANGIBLE, Alexandria, Virginia, us, 22350
gTANGIBLE Corporation (gTC), www.gtangible.com, is a S corporation and a registered Government contractor that provides services and solutions in:
National Security Programs
Professional, Administrative, and Management Support
Mission and Warfighter Support
We are a Small Business Government Contractor and the founder is a service-disabled veteran with years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:
Requisition Type:
Contingent
Position Status:
Full time
Position Title:
Administrative, Grants, & Contracts Support Specialist
Location:
US Trade and Development Agency (USTDA), Arlington, VA
Security Clearance Level:
Secret
Duties and Responsibilities
Provide general administrative management support to USTDA operations and program staff
Conduct reviews and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support
Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests
Review grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency's website
Maintain and update Document Flow Process Map
Assist staff in identifying and institute process change improvements in support of Agency administrative and operational management functions
Assist the Office of Administration with staff onboard and offboard, including, but not limited to setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering
Provide training to agency staff on functions and responsibilities, and agency business processes and procedures as related to all functions and Agency document flow
Knowledge and Qualifications
At least 5 years of administrative management or relevant work experience
Experience in creating and implementing organizational or administrative management policies and procedures
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Experience in information and records management
Proficient in the use of a variety of IT programs, databases, and computerized systems
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move a large number of files and/or file boxes
Experience with federal travel regulations
Experience setting up conference, board, or training rooms
Experience with other administrative services like office management, building and facilities management, human resources, and/or security
Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
College degree in business or information management and/or related certifications, preferred
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
Possess strong organizational and customer service skills
U.S. Citizenship
SECRET security clearance.
Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
National Security Programs
Professional, Administrative, and Management Support
Mission and Warfighter Support
We are a Small Business Government Contractor and the founder is a service-disabled veteran with years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:
Requisition Type:
Contingent
Position Status:
Full time
Position Title:
Administrative, Grants, & Contracts Support Specialist
Location:
US Trade and Development Agency (USTDA), Arlington, VA
Security Clearance Level:
Secret
Duties and Responsibilities
Provide general administrative management support to USTDA operations and program staff
Conduct reviews and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support
Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests
Review grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agency's website
Maintain and update Document Flow Process Map
Assist staff in identifying and institute process change improvements in support of Agency administrative and operational management functions
Assist the Office of Administration with staff onboard and offboard, including, but not limited to setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering
Provide training to agency staff on functions and responsibilities, and agency business processes and procedures as related to all functions and Agency document flow
Knowledge and Qualifications
At least 5 years of administrative management or relevant work experience
Experience in creating and implementing organizational or administrative management policies and procedures
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Experience in information and records management
Proficient in the use of a variety of IT programs, databases, and computerized systems
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move a large number of files and/or file boxes
Experience with federal travel regulations
Experience setting up conference, board, or training rooms
Experience with other administrative services like office management, building and facilities management, human resources, and/or security
Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity; presentations or visual material access
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
College degree in business or information management and/or related certifications, preferred
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
Possess strong organizational and customer service skills
U.S. Citizenship
SECRET security clearance.
Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.