gTANGIBLE
gTANGIBLE Corporation (gTC), www.gtangible.com, is a S corporation and a registered Government contractor that provides services and solutions in:
National Security Programs
Professional, Administrative, and Management Support
Mission and Warfighter Support
We are a Small Business Government Contractor and the founder is a service-disabled veteran with years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:
Requisition Type:
Contingent
Position Status:
Full time
Position Title:
Sr. Records Management and FOIA Specialist
Location:
US Trade and Development Agency (USTDA), Arlington, VA
Security Clearance Level:
Secret
Duties and Responsibilities
Serves as primary Point of Contact (PoC) for records management and provides the following functions:
Maintain USTDA's Central Agency Files (CAF)
Provide assistance to agency staff on the identification of CAF documents
Initiate creation of new files, develop file structure, scan, label, organize, circulate, establish filing procedures, inventory, control access, ensure quality control and proper file retention policies are followed
Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files
Implement and maintain methods for assessing the status of file disposition
Draft responses to required reports for the Record Management Officer's (RMO) review
Serve as lead for assisting the Agency in establishing records schedules for electronic records and email to ensure identification, disposition, and transfer of records meet NARA requirements
Inventory, organize, and schedule the transfer of Agency records for storage or archiving on an annual basis
Assist staff on document identification and disposal of electronic files and email documents, and the disposition and maintenance of official agency files
Provide Records Management information to all incoming Agency staff (Federal and contract)
Initiate data input and continuously update electronic data in USTDA's Information Management System(s)
Provide input as requested from the Chief Information Officer (CIO) or Deputy CIO to assist with the testing, resolution of system problems, and the upgrade of USTDA's Information Management System(s) to ensure validity and reliability of agency data
Obtain data from the Information Management System and run data reports as requested
Maintain an accurate inventory of project/program reports
Maintain the USTDA library holdings database in USTDA's Information Management System(s)
Supports the Freedom of Information Act (FOIA) Program, assists the Agency's Chief FOIA Officer, and the Office of General Counsel and provides the following functions:
Receive, read, and process FOIA requests sent to the Agency
Track, record, and update the Agency's FOIA system for information related to each FOIA request and the Agency's response actions
Direct FOIA requests to the appropriate offices, teams, and/or individuals both within and outside the Agency
Coordinate with and assist offices, teams, and/or individuals both within and outside the Agency to collect, organize, and manage responsive documents
Communicate with and promptly follow up with Agency personnel, FOIA requesters, and third parties as in a manner consistent with statutory requirements
Process responsive documents through the Agency's FOIA system, including redacting personally identifiable information, private non-government, contact information, and other similar information, and identifying potentially excludable documents for further review and confirmation by OGC
Prepare draft response letters and deliver signed response letters to FOIA requesters along with responsive documents
Assist the Agency in performing its quarterly and annual FOIA-related reporting obligations
Perform other responsibilities and tasks related to the FOIA program as directed
Knowledge and Qualifications
At least 10 total years of related work experience
At least 5 years of records management experience, including FOIA information management
Experience in creating and implementing records management policies, procedures, and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Strong computer skills (database, word processing, and data entry skills)
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move large number of files and/or file boxes
Experience with Records Management; Records Management training, or certificate, preferred
Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures
Ability to provide on-site technical support, troubleshooting issues with AV equipment during events
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
College degree required in business or information management and/or related certifications
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
Possess strong organizational and customer service skills
U.S. Citizenship
SECRET security clearance.
Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
National Security Programs
Professional, Administrative, and Management Support
Mission and Warfighter Support
We are a Small Business Government Contractor and the founder is a service-disabled veteran with years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:
Requisition Type:
Contingent
Position Status:
Full time
Position Title:
Sr. Records Management and FOIA Specialist
Location:
US Trade and Development Agency (USTDA), Arlington, VA
Security Clearance Level:
Secret
Duties and Responsibilities
Serves as primary Point of Contact (PoC) for records management and provides the following functions:
Maintain USTDA's Central Agency Files (CAF)
Provide assistance to agency staff on the identification of CAF documents
Initiate creation of new files, develop file structure, scan, label, organize, circulate, establish filing procedures, inventory, control access, ensure quality control and proper file retention policies are followed
Perform scanning, copying, etc., to convert agency files and documents from hard copy to electronic files
Implement and maintain methods for assessing the status of file disposition
Draft responses to required reports for the Record Management Officer's (RMO) review
Serve as lead for assisting the Agency in establishing records schedules for electronic records and email to ensure identification, disposition, and transfer of records meet NARA requirements
Inventory, organize, and schedule the transfer of Agency records for storage or archiving on an annual basis
Assist staff on document identification and disposal of electronic files and email documents, and the disposition and maintenance of official agency files
Provide Records Management information to all incoming Agency staff (Federal and contract)
Initiate data input and continuously update electronic data in USTDA's Information Management System(s)
Provide input as requested from the Chief Information Officer (CIO) or Deputy CIO to assist with the testing, resolution of system problems, and the upgrade of USTDA's Information Management System(s) to ensure validity and reliability of agency data
Obtain data from the Information Management System and run data reports as requested
Maintain an accurate inventory of project/program reports
Maintain the USTDA library holdings database in USTDA's Information Management System(s)
Supports the Freedom of Information Act (FOIA) Program, assists the Agency's Chief FOIA Officer, and the Office of General Counsel and provides the following functions:
Receive, read, and process FOIA requests sent to the Agency
Track, record, and update the Agency's FOIA system for information related to each FOIA request and the Agency's response actions
Direct FOIA requests to the appropriate offices, teams, and/or individuals both within and outside the Agency
Coordinate with and assist offices, teams, and/or individuals both within and outside the Agency to collect, organize, and manage responsive documents
Communicate with and promptly follow up with Agency personnel, FOIA requesters, and third parties as in a manner consistent with statutory requirements
Process responsive documents through the Agency's FOIA system, including redacting personally identifiable information, private non-government, contact information, and other similar information, and identifying potentially excludable documents for further review and confirmation by OGC
Prepare draft response letters and deliver signed response letters to FOIA requesters along with responsive documents
Assist the Agency in performing its quarterly and annual FOIA-related reporting obligations
Perform other responsibilities and tasks related to the FOIA program as directed
Knowledge and Qualifications
At least 10 total years of related work experience
At least 5 years of records management experience, including FOIA information management
Experience in creating and implementing records management policies, procedures, and retention schedules
Experience evaluating program effectiveness and recommending improvements
Experience providing training and technical assistance to staff
Strong computer skills (database, word processing, and data entry skills)
Excellent written and verbal communication skills
Commitment to innovative and quality customer service
Physical ability to move large number of files and/or file boxes
Experience with Records Management; Records Management training, or certificate, preferred
Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures
Ability to provide on-site technical support, troubleshooting issues with AV equipment during events
Ability to manage multiple tasks, prioritize work, and meet deadlines
Ability to identify and resolve complex problems
College degree required in business or information management and/or related certifications
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel
Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive environment
Possess strong organizational and customer service skills
U.S. Citizenship
SECRET security clearance.
Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.