Administrative Assistant Job at The Hollister Group in Cambridge

Direct message the job poster from The Hollister Group

Recruiting Manager: HR and Admin, Finance and Accounting, The Hollister Group

We are looking for an Administrative Assistant II to support the Principal Investigator and lab staff, acting as liaison with the administrative office. This person will assist the Administrative Lab Manager in managing lab operations, including scheduling, procurement, compliance, and general administrative tasks.

Key Responsibilities:

• Strong calendar management experience preferably in academia or a research environment.
• Executive travels frequently for seminars and meetings and important to stay ahead of their schedule and communicate conflicts or changes. Follow up with clear and concise communication as well as an action plan, if needed.
• Maintain and communicate daily calendars, lab meetings, and floor meeting schedules.
• Serve as the primary liaison between the PI and external and internal contacts and the administrative offices.
• Process expense reports for PI and lab members; manage office supplies, equipment inventory, and materials.
• Assist with arrangements for visitor appointments by booking hotel reservations, preparing and distributing appointment itineraries, and marketing speaker appearances.
• Collaborate with the ALM on lab operations and special projects as needed.

Qualifications:

• Bachelor's degree or equivalent experience in the higher education field
• 4-6 years of administrative experience, with a preference for academic or research institutions
• Excellent organizational and time management skills with strong attention to detail
• Strong written and verbal communication skills; ability to interact professionally at all levels
• Proficiency with Mac preferred (not required)
• Self-motivated, resourceful, and able to work independently or collaboratively

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Biotechnology Research and Higher Education

Referrals increase your chances of interviewing at The Hollister Group by 2x

Get notified about new Administrative Assistant jobs in Cambridge, MA.

Boston, MA $65,000.00-$75,000.00 2 weeks ago

Boston, MA $90,000.00-$100,000.00 2 weeks ago

Boston, MA $70,000.00-$85,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.