Hines is hiring: Administrative Assistant in Houston

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When you join Hines, you will embark on a career journey guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us recognition for our work and commitment to growing talent.

Responsibilities

As an Administrative Assistant for Property Management with Hines, you will provide administrative support to a team or department. Responsibilities include, but are not limited to:

• Respond to tenant questions and requests via phone, email, and ticketing system
• Maintain calendars and coordinate meetings and special events for multiple teams
• Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
• Provide great customer service in a dynamic, fast-paced environment

Qualifications

Minimum Requirements include:

• High School Diploma or equivalent from an accredited institution
• Two years of experience in an administrative role in a professional office environment
• Advanced knowledge of Microsoft Office, strong Excel experience, Coupa experience preferred
• Budgetary and invoice coding experience preferred
• Strong attention to detail and follow-through skills in a fast-paced environment
• Manage Conference Room reservation book
• Nexus: Creates purchase order requests for facilities related expenses and projects
• Verify, approve, and file COIs for vendors
• Update LOB, Vendor and Staff Contact lists
• Maintain office systems, phones, filing, supply orders, and general office organization
• Assist with LOB Requests
• Help coordinate in-house and outside vendor services related to facilities operations; this includes janitorial, pest control, lamping, carpentry, and maintenance contractors
• As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
• Uploads documents, including invoices, certificates of insurance, to SharePoint
• Screens incoming calls, handles routine matters and forwards only those calls requiring the attention of the next level of management
• Work indoors approximately 95% of the time and outdoors 5% of the time

Equal Opportunity

We are an equal opportunity employer and support workforce diversity.