Pfizer is hiring: Administrative Assistant in Tampa

* **Administrative**: Provides comprehensive administrative support, including initial responses to internal and external customers, screening incoming inquiries and meeting requests, organizing correspondence and other records, securing office space, coordinating large-scale office moves, and collaborating with other Executive Administrators both inside and outside the organization.* **Meeting Coordination**: Manages calendars for the leadership team, schedules small and large-scale meetings, works with meeting support services for on-site and off-site events, and processes travel arrangements.* **Contractor Onboarding**: Coordinates the onboarding process for new external resources, leads the renewal of existing resources, and communicates with sponsors and vendors throughout the process.* **Training Steward**: Acts as the training liaison for the Financial Operations and Digital Solutions Adoption and Colleague Solutions teams, ensures that the correct training curricula are assigned to new hires, and that training courses are completed on time.* **Tampa Digital Events**: Assist the Tampa Digital Site Lead with speaking events related to solution overviews, professional development, community service, and team building.* Serve as the initial representative to the office, responding to internal and external customers.* Screen incoming inquiries and meeting requests.* Manage Microsoft Teams, including teams and channels.* Maintain Outlook and other distribution lists.* Organize and maintain correspondence and records, follow up on pending matters, and prepare correspondence for final approval.* Request office space for new hires and coordinate space or neighborhoods and conference rooms for visitors (guests, vendors).* Coordinate large-scale office or neighborhood moves with Global Workplace Solutions.* Work closely with other administrative assistants regarding coverage within the group, facilitate overseeing of the assistants, and manage workflow.* Handle ad hoc requests as required.* Serve as the representative for the Financial Operations and Digital Solutions Adoptions and Colleague Solutions teams.* Collaborate with teams to understand new curricula, training processes, and systems.* Conduct monthly follow-ups with the leadership team to ensure all outstanding training is completed for the upcoming balanced scorecard.* Request curricula role assignments for new colleague hires in the Compliance Learning Tool.* Schedule monthly Tampa Digital events for the entire year* Make travel and other arrangements for guest speakers* Coordinate with audio visual team to schedule onsite location, room layout and online viewing* Coordinate conference layout with the facilities team* Coordinate food and beverage arrangements with internal catering service and external vendors* Proficiency in Microsoft Excel and effective use of other Microsoft Office products (i.e., PowerPoint, Word)* Takes accountability and is a self-starter* Quickly learns new skills and knowledge* Excellent oral and written communication skills* Demonstrated business acumen* Strong negotiation and influence skills* Excels in a collaborative team environment* Demonstrates a willingness to contribute fresh and innovative ideas* Highly organized and capable of managing multiple projects* Self-starter with a strong motivation to own tasks and drive results**EEO & Employment Eligibility**Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.Pfizer endeavors to make accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email disabilityrecruitment@pfizer.com. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned. #J-18808-Ljbffr