Washington Staffing
Job Posting
On Site Daily Office Build-Out & Expansion Assist project managers, design teams, and contractors with planning and execution of office build-outs Support permitting processes and timeline tracking for construction phases Coordinate seating assignments and space planning for new layouts Vendor & Facilities Coordination Serve as the primary contact for vendors handling cleaning, IT, plumbing, furniture installation, and moving services Schedule and oversee maintenance visits and service delivery Track vendor performance and escalate issues as needed Administrative Support Manage daily office tasks including mail sorting, supply distribution, and workspace organization Label and pack materials for internal moves or new hire setups Maintain inventory of office supplies and reorder as needed Employee Experience & Event Planning Organize team-building activities such as ping pong tournaments, happy hours, and seasonal events Foster a positive office culture through morale-boosting initiatives Coordinate logistics for internal meetings and celebrations Stakeholder Communication Act as liaison between workplace operations and executive leadership Provide updates on build-out progress and office initiatives Ensure professional and timely communication with internal and external stakeholders Skills and Requirements Proven experience in a field similar to a Workplace Coordinator or Property Manager Hands-on experience assisting project managers and team with office build-outs, including planning, permitting, and contractor coordination Strong background in administrative office tasks: mail handling, labeling, packing, supply distribution, and seating assignments Skilled in vendor coordination for facility maintenance (e.g., movers, cleaners, IT, furniture installers, plumbers) Experience planning team outings and morale-building events Comfortable interacting with C-level executives and stakeholders Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) Background in a technical company or warehouse environment Familiarity with Asana, Slack, Google Calendar, and Expensify
On Site Daily Office Build-Out & Expansion Assist project managers, design teams, and contractors with planning and execution of office build-outs Support permitting processes and timeline tracking for construction phases Coordinate seating assignments and space planning for new layouts Vendor & Facilities Coordination Serve as the primary contact for vendors handling cleaning, IT, plumbing, furniture installation, and moving services Schedule and oversee maintenance visits and service delivery Track vendor performance and escalate issues as needed Administrative Support Manage daily office tasks including mail sorting, supply distribution, and workspace organization Label and pack materials for internal moves or new hire setups Maintain inventory of office supplies and reorder as needed Employee Experience & Event Planning Organize team-building activities such as ping pong tournaments, happy hours, and seasonal events Foster a positive office culture through morale-boosting initiatives Coordinate logistics for internal meetings and celebrations Stakeholder Communication Act as liaison between workplace operations and executive leadership Provide updates on build-out progress and office initiatives Ensure professional and timely communication with internal and external stakeholders Skills and Requirements Proven experience in a field similar to a Workplace Coordinator or Property Manager Hands-on experience assisting project managers and team with office build-outs, including planning, permitting, and contractor coordination Strong background in administrative office tasks: mail handling, labeling, packing, supply distribution, and seating assignments Skilled in vendor coordination for facility maintenance (e.g., movers, cleaners, IT, furniture installers, plumbers) Experience planning team outings and morale-building events Comfortable interacting with C-level executives and stakeholders Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) Background in a technical company or warehouse environment Familiarity with Asana, Slack, Google Calendar, and Expensify