Education Service Center 2 Consortium
Executive Administrative Assistant to the Superintendent
Education Service Center 2 Consortium, Banquete, Texas, us, 78339
Auxiliary - Position - Secretary/Clerical - Administration
Job Number 0000763377
Start Date 10/02/2025
Open Date 09/17/2025
Closing Date 10/01/2025
Attachments View Attachment 1
Primary Purpose: Lead with excellence as the first point of connection for the superintendent's office. Work independently to keep the office running at the highest level of efficiency while providing vital support to the superintendent and board of trustees. Showcase exceptional communication skills and a passion for delivering world-class customer service to district staff, parents, and community members. Handle sensitive information with the highest level of integrity and professionalism, while building positive relationships across all levels of the district and with external partners. Provide leadership and guidance to clerical employees, fostering a culture of teamwork, service, and pride in representing the superintendent's office. Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, short correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Experience:
3 years or more advanced secretarial experience with extensive contact with people
Human Resources and/or PEIMS experience preferred Major Responsibilities and Duties: Records, Reports, and Correspondence
Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required. Record minutes of executive staff and board meetings as required. Prepare all correspondence, memoranda, and reports for superintendent. Comply with policies established by federal and state laws and regulations, and local board policy Reception and Phones
Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators. Schedule appointments and maintain superintendent's calendar. Other Assign work to office clerical staff and oversee completion. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures. Supervisory Responsibilities:
Monitor the work and issue work assignments to assigned clerical staff. Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Building/Campus Banquete ISD Administration Building
Salary Type Monthly
Job Number 0000763377
Start Date 10/02/2025
Open Date 09/17/2025
Closing Date 10/01/2025
Attachments View Attachment 1
Primary Purpose: Lead with excellence as the first point of connection for the superintendent's office. Work independently to keep the office running at the highest level of efficiency while providing vital support to the superintendent and board of trustees. Showcase exceptional communication skills and a passion for delivering world-class customer service to district staff, parents, and community members. Handle sensitive information with the highest level of integrity and professionalism, while building positive relationships across all levels of the district and with external partners. Provide leadership and guidance to clerical employees, fostering a culture of teamwork, service, and pride in representing the superintendent's office. Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, short correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Experience:
3 years or more advanced secretarial experience with extensive contact with people
Human Resources and/or PEIMS experience preferred Major Responsibilities and Duties: Records, Reports, and Correspondence
Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required. Record minutes of executive staff and board meetings as required. Prepare all correspondence, memoranda, and reports for superintendent. Comply with policies established by federal and state laws and regulations, and local board policy Reception and Phones
Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators. Schedule appointments and maintain superintendent's calendar. Other Assign work to office clerical staff and oversee completion. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures. Supervisory Responsibilities:
Monitor the work and issue work assignments to assigned clerical staff. Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Building/Campus Banquete ISD Administration Building
Salary Type Monthly