USA Jobs
Administrative Assistant
A Property Management client in the Richmond VA area is seeking an Administrative Assistant for a contract to hire opportunity. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and enjoys keeping operations running smoothly behind the scenes. Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner Maintain and organize digital and physical filing systems for leases, maintenance records, and tenant communications Assist with scheduling appointments, property inspections, and team meetings Prepare and distribute correspondence, reports, and other documents as needed Greet and assist visitors, tenants, and vendors Track and order office supplies and ensure common areas are tidy and stocked Support property managers with administrative tasks related to tenant onboarding, lease renewals, and maintenance requests Handle incoming and outgoing mail and deliveries We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. Skills and Requirements High school diploma or equivalent; associate degree or administrative certification is a plus 1-2 years of administrative experience, preferably in real estate or property management Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Comfortable working independently and as part of a small team
A Property Management client in the Richmond VA area is seeking an Administrative Assistant for a contract to hire opportunity. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and enjoys keeping operations running smoothly behind the scenes. Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner Maintain and organize digital and physical filing systems for leases, maintenance records, and tenant communications Assist with scheduling appointments, property inspections, and team meetings Prepare and distribute correspondence, reports, and other documents as needed Greet and assist visitors, tenants, and vendors Track and order office supplies and ensure common areas are tidy and stocked Support property managers with administrative tasks related to tenant onboarding, lease renewals, and maintenance requests Handle incoming and outgoing mail and deliveries We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com. Skills and Requirements High school diploma or equivalent; associate degree or administrative certification is a plus 1-2 years of administrative experience, preferably in real estate or property management Strong organizational and multitasking skills Excellent verbal and written communication skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Comfortable working independently and as part of a small team