Alamance County, NC
Salary :
$58,197.00 - $87,296.00 Annually Location :
Alamance County, NC Job Type:
Full-time Job Number:
202500149 Department:
County Manager's Office Opening Date:
09/17/2025 Closing Date:
10/8/2025 11:59 PM Eastern
Job Purpose
The Clerk to the Board is responsible for creating, coordinating and maintaining a permanent record of Board actions including historical and current official records and assuring that legally required Board operational processes and procedures are followed. The clerk attends all meetings of the Board of Commissioners, records official actions, acts as custodian of all legal documents pertaining to the county and prepares a permanent record of meetings for future use, prepares and advertises notices of hearings and other issues as required by law, administers oaths of office, keeps track and coordinates board appointments and attests contracts and other legal documents on behalf of the County. The clerk is responsible for preparing the agenda for Board meetings and compiling background information for the Board's agenda packet. The clerk provides advanced administrative support for the Board of Commissioners and the County Manager's Office. Responsibilities
Responsibilities may include, but are not limited to the following: Works with the Manager and the Board Chair in preparation of the agenda for all Commissioner meetings. Gathers information for meeting agenda packets and notifies Commissioners, appropriate County staff, news media, and other interested parties of dates and times of Board meetings. Attends all Board meetings, hearings, workshops, etc., and composes a full and accurate account of all actions taken by the Board through complete and accurate minutes. Officially responsible for the County seal and the retention of official records including minutes, ordinance books, records of County-appointed boards and committees, resolutions, agreements, etc.; in accordance with NC General Statutes. Coordinates efforts to codify and publish publicly all existing and generated ordinances, resolutions, and minutes. Performs notary work executing legal documents by affixing the proper signatures of County officials and attesting to their compliance with general statutes and local ordinances; signs, attests, and notarizes documents appropriately. Maintains familiarity with County Ordinances and General Statutes that relate to local and county rules and laws to adequately assist Commissioners, staff and the public. Maintains records in accordance with the Records Retention and Disposition Schedule as issued by NC Department of Cultural Resources. Responsible for maintaining all correct and up-to-date information for all County Boards and Commission appointments with full membership rosters and meeting schedules. Responsible for entering all minutes, proclamations, resolutions, grants and other miscellaneous documents into Laserfiche; also responsible for retrieving and searching for documents and requests within Laserfiche. Serves as the custodian of public records and coordinates and assists with all public records requests, including by maintaining a system for tracking received requests and corresponding responses. Assigns numbers to resolutions for reference; files resolutions & maintains ordinance book. Drafts and prepares proclamations, resolutions, and meeting notices. Maintains, publishes, and sends notices to persons who have requested notice under N.C. Gen. Stat. § 143-318.12 and as otherwise requested or required by law. Provides administrative support work to the Board of Commissioners and the County Manager's Office. Prepares and files closed session minutes and ancillary information related to those minutes; maintains confidentiality and proper indexing of such materials. Seeks the advice and assistance of the County Attorney, as necessary, for any filings, notices, and recordings related to Board business. Handles all registration needs for Commissioners and County Manager for County related events, conferences, and travel arrangements as applicable. Responsible for the coordination and organization of the County's Bi-Annual Citizen's Government Academy program from marketing, to accepting participants to planning and coordinating weekly topics and speakers.
Qualifications
COMPETENCY STATEMENTS: • Accountability - Ability to accept responsibility and account for his/her actions. • Accuracy - Ability to perform work accurately and thoroughly. • Analytical - Ability to analyze statistical data, keep accurate records and complete reports. • Autonomy - Ability to work independently with minimal supervision. • Communication, Oral - Ability to communicate effectively with others using the spoken word. • Communication, Written - Ability to communicate in writing clearly and concisely. • Confidentiality, Ability to maintain confidential information secret or private. • Customer Oriented - Ability to take care of the customers' needs while following company procedures. • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. • Honesty / Integrity - Ability to be truthful, maintain a high level of confidentiality and be seen as credible in the workplace. • Independent Discretion - Ability to exercise discretion and independent judgment when needed to ensure successful department functioning • Integrity - Being forthright, honest and respectful within interactions with coworkers and members of the public at all times, building and reinforcing confidence within daily actions for county government. • Judgement - Ability to use good judgement and discretion as it relates to interpreting policies and procedures. • Multitasker - Ability to multi-task in a fast-paced environment. • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. • Prioritization - Ability to decipher the relative importance or urgency of tasks and duties. • Relationship Building - Ability to effectively build relationships with Board Commissioners, Media and co-workers and members of the public. • Safety-Minded - Creating a safe work environment; managing risks; reducing exposure liabilities. • Time Management - Ability to utilize the available time to organize and complete work within given deadlines Skills & Abilities
SKILLS & ABILITIES: Education & Experience:
Four-year degree or an associate degree preferred with at least 2 years of experience in administrative work; or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Computer Skills: Prior
experience with Microsoft Windows, Proficient in typing accurately and fast paced. Special Requirements:
Possession of a valid NC driver's license. Ability to obtain certification as a Notary Public in the State of North Carolian; Ability to enroll in membership in the North Carolina Association of Municipal Clerks and International Institute of Municipal Clerks. Ability to obtain Certificated Municipal Clerk (CMC) designation from the School of Government within two years. Ability to work evenings and other flexible schedules. PHYSICAL DEMANDS:
N (Not Applicable)
Activity is not applicable to this position.
O (Occasionally)
Position requires this activity up to 33% of the time (0 - 2.5+ hrs./day)
F (Frequently)
Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day)
C (Constantly)
Position requires this activity more than 66% of the time (5.5+ hrs./day) Physical Demands
Lift/Carry
Stand
F
Walk
O
Sit
F
Manually Manipulate
O
Reach Outward
O
Reach Above Shoulder
O
Climb
O
Crawl
N
Squat or Kneel
O
Bend
O
Talk/Hear C
10 lbs. or less
O
11-20 lbs.
O
21-50 lbs.
O
51-100 lbs.
O
Over 100 lbs.
O
Push/Pull
12 lbs. or less
O
13-25 lbs.
O
26-40 lbs.
O
41-100 lbs.
O
See C
Taste/Smell N
Other Physical Requirements •Vision (Near, Distance, Peripheral) WORK ENVIRONMENT
Work is performed in a standard office environment. Health Insurance
- Full-time employees are eligible for medical/health (Cigna Insurance) benefits upon the 1st of the month following the 30-day waiting period. Changes to elections can then be made during the annual open enrollment period, usually in the fall, or within 30 days of a qualified life event (marriage, divorce, birth or adoption of a child, change in child's dependent status, death of a spouse or other dependent and other change in employment status).
Alamance County Government currently offers three plans of medical/pharmacy benefit options including a COPAY Plan 70, COPAY Plan 80 and a QHDHP with HSA.
Dental Benefit
- Alamance County offers one dental insurance (Delta Dental) plan for FT employees. The plan, if elected, would be effective the first of the month following 30 days of FT employment. Coverage must be elected within your first 30 days of FT employment or upon a qualifying event.
Vision Insurance
- A voluntary vision program (Superior Vision) is available to FT employees. The current PPO style plan allows employees to seek treatment and hardware from any vision care provider of their choice. The plan, if elected, would be effective the first of the month following 30 days of FT employment. Coverage must be elected within your first 30 days of FT employment or upon a qualifying event.
Voluntary Benefits:
Alamance County Government provides a variety of voluntary health related benefits (Voya) to allow employees to purchase protection from what life may bring. A sampling of voluntary benefits includes Flexible Spending Accounts with dependent care opportunities, Health Saving Account with an employer contribution, Short Term Disability, Long Term Disability, Cancer Protection Plan, Group Critical Care Insurance and more.
Death Benefit
- Alamance County Government has elected to contribute towards a Death Benefit associated with the Retirement System for all employees that are contributing Retirement System members. Once an employee has met at least one (1) year as a contributing member to the retirement system, the employee will have a benefit payable to their beneficiary of no less than $25,000 and no more than $50,000 based on the employee's salary. Benefit is payable if the employee is actively working and has not reached 70 years of age.
Life Insurance
- Basic term life insurance is the amount of one times the annual salary (no greater than $70,000) is provided for all FT employees. Additional coverage is available for purchase through payroll deductions for employee and eligible dependents.
Retirement Benefits
- Membership in the NC Local Government Employees Retirement System (NCLGERS) is a requirement for all full-time and regular part-time employees (working more than 1,000 hours annually). Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave the County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have at least five (5) years of service, you are considered 100% vested in NCLGERS. Alamance County will be contributing a percentage as required by NCLEGRS on your behalf as well.
Time Off Accruals: Vacation Time
- All Alamance County full time employees immediately earn a bank of vacation hours that can be used after 6 months of employment (exhausting their probationary period). Vacation time accrues based on the full-time hire date (most recent hire date is used in the case of rehires). Employees with a hire date before the 15th of the month will receive vacation credit for that month; otherwise, time will not be earned. Time will be contributed to the employee's time off bank on the 15th of the month based on a monthly proration of the schedule below.
Years of Service - Days of Vacation Annually 0-4 years of service 10 days equivalent to 80 hours 5-9 years of service 13 days equivalent to 104 hours 10-14 years of service 16 days equivalent to 128 hours 15-19 years of service 21 days equivalent to 168 hours 20 years or more 25 days equivalent to 200 hours
Sick Time
- All Alamance County full-time employees will earn a bank of sick hours to be used when they are away from work for instances related to their own illness or the illness of an immediate family member, death of an immediate family member or when they (or an immediate family member) need to attend a health-related appointment. All County employees earn 12 days of sick leave per year with an earnings of 8 hours per month if employed on or before the 15th of the month.
County Observed Holidays
- Alamance County will observe the State of North Carolina Holiday Schedule. Holidays will include the following and will be paid at 8 hours holiday pay. Exceptions have been made for certain departments given the nature of the services provided.
Wellness Benefits & Programming: Employee Assistance Program:
There are times when everyone needs a little help or advice. The confidential Employee Assistance Program (EAP) through a local provider can help you with things like stress, anxiety, depression, chemical dependency, relationship issues, legal issues, parenting questions, financial counseling and dependent care resources. Best of all it's free for County employees and available for your household to utilize. Utilization of the EAP is completely confidential and participation isn't recorded. Help is available 24/7/365 by telephone.
Alamance
County Employee Health Center opperated by Everside Health:
Available to employees and spouses who are covered under the Alamance County Insurance Plan and their covered dependents, 18 years of age and older. Retired employees under age 65 are also eligible to use the clinic. Depending on insurance coverage elected, care at the clinic ranges from free to a fair market value cost.
Services Available: Treatment of injuries or illnesses such as Flu, Sinus Infection, pink eye, sprains, strains or fever. Monitor chronic conditions (Diabetes, Hypertension, Hyperlipidemia, Health Disease, Asthma, etc...) Assistance with finding a Primary Care Provider Health Education and Counseling Triage and referrals to specialists when appropriate.
Alamance County provides a variety of additional benefits including bereavement pay, Paid Parental Leave (up to 4 weeks), Wellness Leave to focus on work-life balance initiatives, Volunteer Time Off (paid time) opportunities to be a part of the Alamance Community, to opportunities for professional certification pay.
Employee Fitness Center: Alamance County encourages all employees to maintain a healthy lifestyle both at home and at work. In support of this philosophy an Employee Fitness Center is available for all County employees to use at their convenience during non-work hours and is open 6:00 AM to 9:00 PM Monday-Sunday. This center includes weight training equipment, cardio equipment, a small aerobics room along with restrooms, changing room and lockers.
$58,197.00 - $87,296.00 Annually Location :
Alamance County, NC Job Type:
Full-time Job Number:
202500149 Department:
County Manager's Office Opening Date:
09/17/2025 Closing Date:
10/8/2025 11:59 PM Eastern
Job Purpose
The Clerk to the Board is responsible for creating, coordinating and maintaining a permanent record of Board actions including historical and current official records and assuring that legally required Board operational processes and procedures are followed. The clerk attends all meetings of the Board of Commissioners, records official actions, acts as custodian of all legal documents pertaining to the county and prepares a permanent record of meetings for future use, prepares and advertises notices of hearings and other issues as required by law, administers oaths of office, keeps track and coordinates board appointments and attests contracts and other legal documents on behalf of the County. The clerk is responsible for preparing the agenda for Board meetings and compiling background information for the Board's agenda packet. The clerk provides advanced administrative support for the Board of Commissioners and the County Manager's Office. Responsibilities
Responsibilities may include, but are not limited to the following: Works with the Manager and the Board Chair in preparation of the agenda for all Commissioner meetings. Gathers information for meeting agenda packets and notifies Commissioners, appropriate County staff, news media, and other interested parties of dates and times of Board meetings. Attends all Board meetings, hearings, workshops, etc., and composes a full and accurate account of all actions taken by the Board through complete and accurate minutes. Officially responsible for the County seal and the retention of official records including minutes, ordinance books, records of County-appointed boards and committees, resolutions, agreements, etc.; in accordance with NC General Statutes. Coordinates efforts to codify and publish publicly all existing and generated ordinances, resolutions, and minutes. Performs notary work executing legal documents by affixing the proper signatures of County officials and attesting to their compliance with general statutes and local ordinances; signs, attests, and notarizes documents appropriately. Maintains familiarity with County Ordinances and General Statutes that relate to local and county rules and laws to adequately assist Commissioners, staff and the public. Maintains records in accordance with the Records Retention and Disposition Schedule as issued by NC Department of Cultural Resources. Responsible for maintaining all correct and up-to-date information for all County Boards and Commission appointments with full membership rosters and meeting schedules. Responsible for entering all minutes, proclamations, resolutions, grants and other miscellaneous documents into Laserfiche; also responsible for retrieving and searching for documents and requests within Laserfiche. Serves as the custodian of public records and coordinates and assists with all public records requests, including by maintaining a system for tracking received requests and corresponding responses. Assigns numbers to resolutions for reference; files resolutions & maintains ordinance book. Drafts and prepares proclamations, resolutions, and meeting notices. Maintains, publishes, and sends notices to persons who have requested notice under N.C. Gen. Stat. § 143-318.12 and as otherwise requested or required by law. Provides administrative support work to the Board of Commissioners and the County Manager's Office. Prepares and files closed session minutes and ancillary information related to those minutes; maintains confidentiality and proper indexing of such materials. Seeks the advice and assistance of the County Attorney, as necessary, for any filings, notices, and recordings related to Board business. Handles all registration needs for Commissioners and County Manager for County related events, conferences, and travel arrangements as applicable. Responsible for the coordination and organization of the County's Bi-Annual Citizen's Government Academy program from marketing, to accepting participants to planning and coordinating weekly topics and speakers.
Qualifications
COMPETENCY STATEMENTS: • Accountability - Ability to accept responsibility and account for his/her actions. • Accuracy - Ability to perform work accurately and thoroughly. • Analytical - Ability to analyze statistical data, keep accurate records and complete reports. • Autonomy - Ability to work independently with minimal supervision. • Communication, Oral - Ability to communicate effectively with others using the spoken word. • Communication, Written - Ability to communicate in writing clearly and concisely. • Confidentiality, Ability to maintain confidential information secret or private. • Customer Oriented - Ability to take care of the customers' needs while following company procedures. • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards. • Honesty / Integrity - Ability to be truthful, maintain a high level of confidentiality and be seen as credible in the workplace. • Independent Discretion - Ability to exercise discretion and independent judgment when needed to ensure successful department functioning • Integrity - Being forthright, honest and respectful within interactions with coworkers and members of the public at all times, building and reinforcing confidence within daily actions for county government. • Judgement - Ability to use good judgement and discretion as it relates to interpreting policies and procedures. • Multitasker - Ability to multi-task in a fast-paced environment. • Problem Solving - Ability to find a solution for or to deal proactively with work-related problems. • Prioritization - Ability to decipher the relative importance or urgency of tasks and duties. • Relationship Building - Ability to effectively build relationships with Board Commissioners, Media and co-workers and members of the public. • Safety-Minded - Creating a safe work environment; managing risks; reducing exposure liabilities. • Time Management - Ability to utilize the available time to organize and complete work within given deadlines Skills & Abilities
SKILLS & ABILITIES: Education & Experience:
Four-year degree or an associate degree preferred with at least 2 years of experience in administrative work; or an equivalent combination of training and experience that provides the required knowledge, skills, and abilities. Computer Skills: Prior
experience with Microsoft Windows, Proficient in typing accurately and fast paced. Special Requirements:
Possession of a valid NC driver's license. Ability to obtain certification as a Notary Public in the State of North Carolian; Ability to enroll in membership in the North Carolina Association of Municipal Clerks and International Institute of Municipal Clerks. Ability to obtain Certificated Municipal Clerk (CMC) designation from the School of Government within two years. Ability to work evenings and other flexible schedules. PHYSICAL DEMANDS:
N (Not Applicable)
Activity is not applicable to this position.
O (Occasionally)
Position requires this activity up to 33% of the time (0 - 2.5+ hrs./day)
F (Frequently)
Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day)
C (Constantly)
Position requires this activity more than 66% of the time (5.5+ hrs./day) Physical Demands
Lift/Carry
Stand
F
Walk
O
Sit
F
Manually Manipulate
O
Reach Outward
O
Reach Above Shoulder
O
Climb
O
Crawl
N
Squat or Kneel
O
Bend
O
Talk/Hear C
10 lbs. or less
O
11-20 lbs.
O
21-50 lbs.
O
51-100 lbs.
O
Over 100 lbs.
O
Push/Pull
12 lbs. or less
O
13-25 lbs.
O
26-40 lbs.
O
41-100 lbs.
O
See C
Taste/Smell N
Other Physical Requirements •Vision (Near, Distance, Peripheral) WORK ENVIRONMENT
Work is performed in a standard office environment. Health Insurance
- Full-time employees are eligible for medical/health (Cigna Insurance) benefits upon the 1st of the month following the 30-day waiting period. Changes to elections can then be made during the annual open enrollment period, usually in the fall, or within 30 days of a qualified life event (marriage, divorce, birth or adoption of a child, change in child's dependent status, death of a spouse or other dependent and other change in employment status).
Alamance County Government currently offers three plans of medical/pharmacy benefit options including a COPAY Plan 70, COPAY Plan 80 and a QHDHP with HSA.
Dental Benefit
- Alamance County offers one dental insurance (Delta Dental) plan for FT employees. The plan, if elected, would be effective the first of the month following 30 days of FT employment. Coverage must be elected within your first 30 days of FT employment or upon a qualifying event.
Vision Insurance
- A voluntary vision program (Superior Vision) is available to FT employees. The current PPO style plan allows employees to seek treatment and hardware from any vision care provider of their choice. The plan, if elected, would be effective the first of the month following 30 days of FT employment. Coverage must be elected within your first 30 days of FT employment or upon a qualifying event.
Voluntary Benefits:
Alamance County Government provides a variety of voluntary health related benefits (Voya) to allow employees to purchase protection from what life may bring. A sampling of voluntary benefits includes Flexible Spending Accounts with dependent care opportunities, Health Saving Account with an employer contribution, Short Term Disability, Long Term Disability, Cancer Protection Plan, Group Critical Care Insurance and more.
Death Benefit
- Alamance County Government has elected to contribute towards a Death Benefit associated with the Retirement System for all employees that are contributing Retirement System members. Once an employee has met at least one (1) year as a contributing member to the retirement system, the employee will have a benefit payable to their beneficiary of no less than $25,000 and no more than $50,000 based on the employee's salary. Benefit is payable if the employee is actively working and has not reached 70 years of age.
Life Insurance
- Basic term life insurance is the amount of one times the annual salary (no greater than $70,000) is provided for all FT employees. Additional coverage is available for purchase through payroll deductions for employee and eligible dependents.
Retirement Benefits
- Membership in the NC Local Government Employees Retirement System (NCLGERS) is a requirement for all full-time and regular part-time employees (working more than 1,000 hours annually). Employees contribute six percent (6%) of their annual compensation before it is taxed. If you leave the County service before retirement, you may withdraw your retirement contributions or elect to freeze your contributions in anticipation of future local government employment. If you have at least five (5) years of service, you are considered 100% vested in NCLGERS. Alamance County will be contributing a percentage as required by NCLEGRS on your behalf as well.
Time Off Accruals: Vacation Time
- All Alamance County full time employees immediately earn a bank of vacation hours that can be used after 6 months of employment (exhausting their probationary period). Vacation time accrues based on the full-time hire date (most recent hire date is used in the case of rehires). Employees with a hire date before the 15th of the month will receive vacation credit for that month; otherwise, time will not be earned. Time will be contributed to the employee's time off bank on the 15th of the month based on a monthly proration of the schedule below.
Years of Service - Days of Vacation Annually 0-4 years of service 10 days equivalent to 80 hours 5-9 years of service 13 days equivalent to 104 hours 10-14 years of service 16 days equivalent to 128 hours 15-19 years of service 21 days equivalent to 168 hours 20 years or more 25 days equivalent to 200 hours
Sick Time
- All Alamance County full-time employees will earn a bank of sick hours to be used when they are away from work for instances related to their own illness or the illness of an immediate family member, death of an immediate family member or when they (or an immediate family member) need to attend a health-related appointment. All County employees earn 12 days of sick leave per year with an earnings of 8 hours per month if employed on or before the 15th of the month.
County Observed Holidays
- Alamance County will observe the State of North Carolina Holiday Schedule. Holidays will include the following and will be paid at 8 hours holiday pay. Exceptions have been made for certain departments given the nature of the services provided.
Wellness Benefits & Programming: Employee Assistance Program:
There are times when everyone needs a little help or advice. The confidential Employee Assistance Program (EAP) through a local provider can help you with things like stress, anxiety, depression, chemical dependency, relationship issues, legal issues, parenting questions, financial counseling and dependent care resources. Best of all it's free for County employees and available for your household to utilize. Utilization of the EAP is completely confidential and participation isn't recorded. Help is available 24/7/365 by telephone.
Alamance
County Employee Health Center opperated by Everside Health:
Available to employees and spouses who are covered under the Alamance County Insurance Plan and their covered dependents, 18 years of age and older. Retired employees under age 65 are also eligible to use the clinic. Depending on insurance coverage elected, care at the clinic ranges from free to a fair market value cost.
Services Available: Treatment of injuries or illnesses such as Flu, Sinus Infection, pink eye, sprains, strains or fever. Monitor chronic conditions (Diabetes, Hypertension, Hyperlipidemia, Health Disease, Asthma, etc...) Assistance with finding a Primary Care Provider Health Education and Counseling Triage and referrals to specialists when appropriate.
Alamance County provides a variety of additional benefits including bereavement pay, Paid Parental Leave (up to 4 weeks), Wellness Leave to focus on work-life balance initiatives, Volunteer Time Off (paid time) opportunities to be a part of the Alamance Community, to opportunities for professional certification pay.
Employee Fitness Center: Alamance County encourages all employees to maintain a healthy lifestyle both at home and at work. In support of this philosophy an Employee Fitness Center is available for all County employees to use at their convenience during non-work hours and is open 6:00 AM to 9:00 PM Monday-Sunday. This center includes weight training equipment, cardio equipment, a small aerobics room along with restrooms, changing room and lockers.