Motus Recruiting and Staffing
Event Planning & Communications Specialist (20 Hrs Week / HYBRID)
Motus Recruiting and Staffing, Portland, Oregon, United States, 97204
_*Event Planning & Communications Specialist (20hrs week / HYBRID)*_
If you think you are the right match for the following opportunity, apply after reading the complete description.
Our client is seeking a dedicated *Event Planning & Communications Specialist*. In this role, you will work for our client, a global leader in digital communications compliance, helping organizations capture, archive, and supervise communication across more than 80 channels. Their team thrives on collaboration, innovation, and creating impactful experiences for both employees and customers. They are seeking a *skilled Event Planner & Communications Specialist* to partner with their Sr. Manager of Internal Communications & Employer Brand, in planning and executing their *2026 signature internal company event.* This hybrid event will bring together ~250 internal leaders for an engaging, TED-style experience early next year. This role is a *critical support position* for the client’s communications team, ideal for a resourceful and tech-savvy professional who enjoys managing logistics, coordinating stakeholders, and helping create memorable, seamless events. Work with a collaborative, people-focused team that values creativity, organization, and results.
*Contract Duration: *6 months *Pay: *$35.00 - $45.00/ DOE *Location: *Portland, OR. (HYBRID for in-office collaboration, onsite support, and event execution.) *Schedule:*
* 3 days/week (Mon/Wed/Thu). * Part-time (20 hours/week), with the expectation of increased hours closer to event execution. * Flexible scheduling is available, but consistent core hours for meetings and coordination are required.
*Responsibilities of Event Planning & Communications Specialist* _*Event Planning & Project Management*_
* Experience with registration systems and hotel/travel coordination a strong plus. * corporate event planning, vendor management, large-scale internal events * Assist in managing, planning and execution of annual company signature event*.* * Develop and monitor project workback schedules, timelines, deliverables, and milestone tracking. * Oversee logistics including hotel blocks, travel arrangements, vendor coordination, and onsite management. * Support registration platforms, inbox monitoring, and troubleshooting attendee needs. * Package and route presentation materials (e.g., PowerPoint decks) for review and approvals.
_*Communications Support*_
* Draft and distribute event communications, including invitations, updates, and attendee instructions. * Support internal employee communications such as Teams posts and company-wide emails. * Package digital content for design and distribution.
*Requirements of Event Planning & Communications Specialist*
* 3 to 5+ years of experience in corporate event planning, communications, or related fields. * Strong background in corporate conferences, internal events, or agency-side planning. * Highly tech-savvy with proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint). * Exceptional organization, attention to detail, and ability to manage logistics end-to-end. * Strong written and verbal communication skills; able to draft and edit professional internal communications. * Resourceful, adaptable, and able to work independently without heavy oversight. * Comfortable collaborating with multiple stakeholders, including executives.
*About Motus Recruiting and Staffing, Inc:* _Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status_. *PG / BH #13426*
Job Types: Part-time, Contract, Temporary
Pay: $35.00 - $45.00 per hour
Expected hours: No less than 20 per week
Application Question(s): * Do you have exceptional organizational skills, a sharp attention to detail, and the ability to manage logistics from start to finish? * Are you comfortable collaborating with multiple stakeholders, including executives?
Experience: * corporate event planning: 3 years (Preferred) * Microsoft Office (Excel, Outlook, Word, PowerPoint): 2 years (Preferred)
Work Location: In person Remote working/work at home options are available for this role.
If you think you are the right match for the following opportunity, apply after reading the complete description.
Our client is seeking a dedicated *Event Planning & Communications Specialist*. In this role, you will work for our client, a global leader in digital communications compliance, helping organizations capture, archive, and supervise communication across more than 80 channels. Their team thrives on collaboration, innovation, and creating impactful experiences for both employees and customers. They are seeking a *skilled Event Planner & Communications Specialist* to partner with their Sr. Manager of Internal Communications & Employer Brand, in planning and executing their *2026 signature internal company event.* This hybrid event will bring together ~250 internal leaders for an engaging, TED-style experience early next year. This role is a *critical support position* for the client’s communications team, ideal for a resourceful and tech-savvy professional who enjoys managing logistics, coordinating stakeholders, and helping create memorable, seamless events. Work with a collaborative, people-focused team that values creativity, organization, and results.
*Contract Duration: *6 months *Pay: *$35.00 - $45.00/ DOE *Location: *Portland, OR. (HYBRID for in-office collaboration, onsite support, and event execution.) *Schedule:*
* 3 days/week (Mon/Wed/Thu). * Part-time (20 hours/week), with the expectation of increased hours closer to event execution. * Flexible scheduling is available, but consistent core hours for meetings and coordination are required.
*Responsibilities of Event Planning & Communications Specialist* _*Event Planning & Project Management*_
* Experience with registration systems and hotel/travel coordination a strong plus. * corporate event planning, vendor management, large-scale internal events * Assist in managing, planning and execution of annual company signature event*.* * Develop and monitor project workback schedules, timelines, deliverables, and milestone tracking. * Oversee logistics including hotel blocks, travel arrangements, vendor coordination, and onsite management. * Support registration platforms, inbox monitoring, and troubleshooting attendee needs. * Package and route presentation materials (e.g., PowerPoint decks) for review and approvals.
_*Communications Support*_
* Draft and distribute event communications, including invitations, updates, and attendee instructions. * Support internal employee communications such as Teams posts and company-wide emails. * Package digital content for design and distribution.
*Requirements of Event Planning & Communications Specialist*
* 3 to 5+ years of experience in corporate event planning, communications, or related fields. * Strong background in corporate conferences, internal events, or agency-side planning. * Highly tech-savvy with proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint). * Exceptional organization, attention to detail, and ability to manage logistics end-to-end. * Strong written and verbal communication skills; able to draft and edit professional internal communications. * Resourceful, adaptable, and able to work independently without heavy oversight. * Comfortable collaborating with multiple stakeholders, including executives.
*About Motus Recruiting and Staffing, Inc:* _Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status_. *PG / BH #13426*
Job Types: Part-time, Contract, Temporary
Pay: $35.00 - $45.00 per hour
Expected hours: No less than 20 per week
Application Question(s): * Do you have exceptional organizational skills, a sharp attention to detail, and the ability to manage logistics from start to finish? * Are you comfortable collaborating with multiple stakeholders, including executives?
Experience: * corporate event planning: 3 years (Preferred) * Microsoft Office (Excel, Outlook, Word, PowerPoint): 2 years (Preferred)
Work Location: In person Remote working/work at home options are available for this role.