Administrative Assistant Job at JazzHR in Des Moines

Administrative Assistant

About DUGGAN BERTSCH:

DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts & estates, corporate, litigation, real estate, sports & entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence.

Job Summary:

The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.

Responsibilities

• Calendar tracking and scheduling of client meetings, depositions, hearings, and travel arrangements.
• Maintaining and organizing case files, both electronically and physically.
• Manage client communication, including scheduling client appointments and managing client inquiries.
• Preparing and distributing meeting agendas and materials.
• Drafting and sending client correspondence.
• Maintaining positive and professional relationships with clients.
• Provide administrative support to the legal team, including processing invoices and managing billing tasks.
• Booking travel and arranging logistics for attorney travel.
• Maintaining a clean and organized office environment.
• Assisting with special projects and initiatives.
• Strong research and writing skills are essential.
• Excellent organizational and time management skills are crucial.
• The ability to work independently and prioritize multiple tasks effectively is necessary.
• Strong communication and interpersonal skills, both written and verbal, are required.
• Detail oriented and with a keen eye for accuracy is paramount.
• Discretion and respect for client confidentiality are essential.
• A positive and team-oriented attitude is valued.

Qualifications

• Excellent written and verbal communication skills.
• Deadline and detail oriented.
• Technology skills, Microsoft Office proficient.
• Interpersonal skills.
• Bachelor’s Degree is a must.
• Strong attention to detail.

Benefits

• Medical, Dental, and Vision insurance
• Immediate participation in 401(k) and 100% vested match after 1 year of service
• Company paid life and long-term disability insurance
• HSA, HRA and Flex Spending Account options
• Dynamic and diverse work environment
• Opportunities for professional growth and development
• Paid holidays and 15 PTO days annually

This position can be based in one of our following locations:

• Chicago, IL
• Des Moines, IA
• Omaha, NE