Administrative Assistant Job at Neighborhood Service Organization in Detroit

Overview

Position Title: Administrative Assistant

FLSA Classification: Non-Exempt

Location: Central Office (Onsite, Detroit)

Position Type: Full Time

Reports to: Chief of Staff

EEOC Classification: Administrative Support Worker

Summary

The Administrative Assistant supports the Senior Leadership at NSO, handling tasks such as managing calendars, coordinating meetings, answering phones and other clerical duties.

Responsibilities

• Managing calendars for C-Suite/Senior Leadership and coordinating meetings
• Clerical duties such as answering phones, filing, preparing documents and correspondence, checking voicemails daily and answering emails frequently, office supply ordering
• Process daily incoming mail and distribution
• Maintenance of copy rooms and equipment as well as postage machines at Central office
• Coordinate and manage conference room scheduling
• Assist with preparing reports and data entry tasks
• Prepare and reconcile monthly expense reports and petty cash reconciliation
• Process invoices for payment
• Prepare meeting agendas, attend meetings and accurately record minutes within a specified timeframe
• Assist with supporting company events and meetings
• Cover the front reception area as assigned ensuring staff and visitors sign in when entering the building
• Work effectively with MS Office, particularly Word, Excel and PowerPoint
• Able to work with confidential information
• Comply with and adhere to department and NSO policies and procedures
• Adhere to established quality and performance improvement standards
• Work effectively with others to accomplish goals and resolve problems
• Organize work well and manage time effectively
• Maintain consistent work attendance
• Do not disrupt operations by being habitually tardy or absent; work as scheduled
• Represent NSO professionally and promote NSO mission and vision statements
• Promote a harmonious work environment
• Demonstrate expertise in the functional area to achieve results
• Ensure consumer satisfaction through monitoring, improving, and delivering excellence in program services
• Be open to new approaches and seek to increase knowledge, skills and abilities, both from within and outside NSO
• Comply with contractual and regulatory requirements, as needed
• Foster commitment, team spirit, pride and trust
• Possess good work ethic, drive, energy, and persistence to achieve goals; take accountability for job responsibilities
• Able to anticipate and bring about change when needed
• Performs other duties as assigned

Candidate Requirements

• GED or high school diploma required
• 3 years of office experience
• Bachelor's degree preferred
• Proficient in computer software applications
• Familiarity with standard office equipment
• Excellent organizational and interpersonal skills
• Good written and verbal skills
• Good bookkeeping skills and ability to multitask
• Ability to create, maintain and retrieve files; ability to work independently and/or with a team

Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.