Administrative Assistant Job at Triup, Inc. in Los Angeles

Responsibilities

• Greet visitors and provide general support to visitors
• Mailing, filing, going on errand
• Answering phones and taking messages and/or routing calls to correct personnel.
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Perform basic word processing, make photocopies, and change paper and toner cartridges on printers and copier
• Maintain the office condition and arrange necessary repairs
• Maintain office policies as necessary
• Oder and obtain quotation
• Organize office operations and procedures
• Ensure that all items are invoiced and paid on time
• Provide accounting information to third parties
• Input of information into various computer applications
• Assist in managing contracts with vendors, service providers, and landlords
• Assist in managing office G&A budget, ensure accurate and timely reporting
• Assist in the onboarding process for new hires
• Liaise with facility management vendors, including cleaning, catering, and security services
• Assist in liaising with parent company in Tokyo
• Assist in planning in-house or off-site activities, like parties, celebrations, and conferences
• Translation from Japanese to English or from English to Japanese
• Any report as required.
• Other general office duties as required

Requirements and Skills

• Proven experience in office administration
• Knowledge of office Administrator responsibilities, systems, and procedures
• Fluent in both Japanese and English languages
• Proficiency in MS Office
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• 1-3 years of accounting experience is preferred
• General data entry skill
• Associate's Degree is preferred.