Germanna Community College
Administrative Assistant Marketing and Recruitment
Germanna Community College, Richmond, Virginia, United States, 23214
Posting Details
Posting Summary
Working Title Administrative Assistant Marketing and Recruitment
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 29700079
Agency Germanna Community College
Division Germanna Community College (Div)
Work Location Spotsylvania - 177
Hiring Range $44,392-$54,257;Annually, Plus Full State Benefits
Emergency/Essential Personnel No
EEO Category B-Professional
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday: 8am-4:30pm Or as scheduled
Sensitive Position No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
* This position is internal to Germanna Community College applicants ONLY Germanna Community College is seeking a full time-Administrative Assistant The Administrative Assistant provides high-level administrative and operational support to the Marketing and Recruitment team, ensuring smooth day-to-day operations across scheduling, procurement, communications, and event coordination. This role also plays an integral part in supporting Germanna's Transurban Grant objectives, particularly in coordinating outreach, recruitment, and marketing activities that connect students and community members to grant-funded services and opportunities.
Administrative & Departmental Support • Proactively manage the Director's calendar, coordinate department meetings, and prevent scheduling conflicts. • Assist with scheduling and communication for department staff and external partners. • Coordinate travel logistics and process travel reimbursements in a timely and accurate manner. • Track departmental expenses, manage purchases across multiple budgets (including Transurban-specific expenses), and maintain records aligned with procurement guidelines (including eVA). • Serve as purchasing liaison for the department and manage vendor relationships, invoices, and procurement for events and sponsored initiatives. • Prepare and distribute meeting agendas and minutes. • Support hiring committees, onboarding, and mentoring of new departmental staff.
Event & Outreach Coordination • Proactively support the planning and execution of college-wide events, recruitment activities, staff retreats, and high-profile outreach engagements. • Organize branded giveaways, swag kits, and promotional materials for internal and external events. • Coordinate logistics for outreach events funded through the Transurban Grant, including registration, materials, operational support, and partner engagement. • Support development and execution of student/community outreach events by handling logistics related to marketing, registration, and coordination with presenters.
Marketing & Communications • Support communications efforts, including submitting event listings to community calendars and coordinating media vendors (photographers, videographers). • Assist with marketing and promotional activities tied to the Transurban Grant, including ordering materials, coordinating photo/video coverage, and supporting targeted campaigns. • Provide operational support for social media engagement, outreach promotion, and student recruitment efforts aligned with grant objectives.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications Excellent interpersonal, organizational, and communication skills (both oral and written) Excellent problem-solving skills and an ability to learn new systems Proficiency in Microsoft Office applications Flexibility to work at different locations as needed Ability to manage multiple priorities at once and comfortable supporting a face-paced work environment Additional Considerations
Experience working as an Administrative Assistant in a college setting Purchasing/procurement experience in eVA
Operation of a State Vehicle No
Supervises Employees Yes
Required Travel
Travel between campuses may be required
Posting Detail Information
Posting Number CLS_4021P
Recruitment Type General Public - G
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 09/16/2025
Job Close Date 09/21/2025
Open Until Filled
Agency Website www.germanna.edu
Contact Name Catra Godwin
Email cgodwin@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
https://www.dars.virginia.gov/drs/cpid/PWContact.aspx
or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
* This position is internal to Germanna Community College applicants ONLY
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/88855
Posting Summary
Working Title Administrative Assistant Marketing and Recruitment
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 29700079
Agency Germanna Community College
Division Germanna Community College (Div)
Work Location Spotsylvania - 177
Hiring Range $44,392-$54,257;Annually, Plus Full State Benefits
Emergency/Essential Personnel No
EEO Category B-Professional
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Friday: 8am-4:30pm Or as scheduled
Sensitive Position No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
* This position is internal to Germanna Community College applicants ONLY Germanna Community College is seeking a full time-Administrative Assistant The Administrative Assistant provides high-level administrative and operational support to the Marketing and Recruitment team, ensuring smooth day-to-day operations across scheduling, procurement, communications, and event coordination. This role also plays an integral part in supporting Germanna's Transurban Grant objectives, particularly in coordinating outreach, recruitment, and marketing activities that connect students and community members to grant-funded services and opportunities.
Administrative & Departmental Support • Proactively manage the Director's calendar, coordinate department meetings, and prevent scheduling conflicts. • Assist with scheduling and communication for department staff and external partners. • Coordinate travel logistics and process travel reimbursements in a timely and accurate manner. • Track departmental expenses, manage purchases across multiple budgets (including Transurban-specific expenses), and maintain records aligned with procurement guidelines (including eVA). • Serve as purchasing liaison for the department and manage vendor relationships, invoices, and procurement for events and sponsored initiatives. • Prepare and distribute meeting agendas and minutes. • Support hiring committees, onboarding, and mentoring of new departmental staff.
Event & Outreach Coordination • Proactively support the planning and execution of college-wide events, recruitment activities, staff retreats, and high-profile outreach engagements. • Organize branded giveaways, swag kits, and promotional materials for internal and external events. • Coordinate logistics for outreach events funded through the Transurban Grant, including registration, materials, operational support, and partner engagement. • Support development and execution of student/community outreach events by handling logistics related to marketing, registration, and coordination with presenters.
Marketing & Communications • Support communications efforts, including submitting event listings to community calendars and coordinating media vendors (photographers, videographers). • Assist with marketing and promotional activities tied to the Transurban Grant, including ordering materials, coordinating photo/video coverage, and supporting targeted campaigns. • Provide operational support for social media engagement, outreach promotion, and student recruitment efforts aligned with grant objectives.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications Excellent interpersonal, organizational, and communication skills (both oral and written) Excellent problem-solving skills and an ability to learn new systems Proficiency in Microsoft Office applications Flexibility to work at different locations as needed Ability to manage multiple priorities at once and comfortable supporting a face-paced work environment Additional Considerations
Experience working as an Administrative Assistant in a college setting Purchasing/procurement experience in eVA
Operation of a State Vehicle No
Supervises Employees Yes
Required Travel
Travel between campuses may be required
Posting Detail Information
Posting Number CLS_4021P
Recruitment Type General Public - G
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 09/16/2025
Job Close Date 09/21/2025
Open Until Filled
Agency Website www.germanna.edu
Contact Name Catra Godwin
Email cgodwin@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
https://www.dars.virginia.gov/drs/cpid/PWContact.aspx
or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
* This position is internal to Germanna Community College applicants ONLY
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/88855