HRPivot
Administrative Assistant
We are seeking an experienced, proactive, and highly organized Administrative Assistant who thrives in a fast-paced, creative, and mission-driven environment. This individual will provide high-level administrative, management and strategic support to the Executive Director and operations, including programming, exhibitions and events, plus visitor and donor relations. This is an ideal opportunity for a professional who has management-level experience as an Executive Assistant, is passionate about the arts, and is looking for a meaningful role with artist and community interaction. Key Responsibilities: Support the Director's daily administrative, scheduling and operational communications, with executive-level awareness and initiative, distinct from general staff roles. Open and close facility as needed, depending on activities of vibrant center Oversee operational and hospitality supply inventory needs Oversee and manage operational equipment, technology, software, mail and shipping needs Serve as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors. Maintaining a high level of discretion and professionalism. Organize, schedule, and oversee screening, training and managing of administration volunteers. Support the planning, logistics, and execution of signature events, which include: Furry Friends Fine Arts Festival Art in the Garden and Sparkling Tea Public Art Forum Shemer Arizona Legacy Golf Tournament Shemer Arizona Arts Festival; and Shemer Honors. Provide administrative support for the Shemer Art Center's Expansion & Legacy Campaign. Skills/Qualifications: Minimum 35 years of experience in an Executive Assistant or senior administrative role. Excellent communication and interpersonal skills, capable of representing leadership in meetings, decisions, and daily operations. Experienced in navigating ambiguity and prioritizing tasks in a dynamic environment, with ability to manage multiple and shifting priorities. Proven ability to work independently with minimal supervision while staying aligned with organizational and Executive Director goals. Demonstrated sound judgment and confidence in making decisions, with a strong sense of ownership. Innovative thinker with ability to conceptualize and proactively identify opportunities to plan and implement effective solutions for improvement. Strong follow-through and accountability to creatively see tasks and decisions through to completion. Ability to be resourceful, proactive and comprehensive in dealing with arising issues. Knowledge of MAC computers (Apple), plus proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace. Proficiency in the use and technical support of computers and software. Preferred Skills: (Highly Desirable, But Not Required) Advanced computer skills (QuickBooks experience a plus) Experience with NEON CRM or similar donor databases Retail sales Human resources
We are seeking an experienced, proactive, and highly organized Administrative Assistant who thrives in a fast-paced, creative, and mission-driven environment. This individual will provide high-level administrative, management and strategic support to the Executive Director and operations, including programming, exhibitions and events, plus visitor and donor relations. This is an ideal opportunity for a professional who has management-level experience as an Executive Assistant, is passionate about the arts, and is looking for a meaningful role with artist and community interaction. Key Responsibilities: Support the Director's daily administrative, scheduling and operational communications, with executive-level awareness and initiative, distinct from general staff roles. Open and close facility as needed, depending on activities of vibrant center Oversee operational and hospitality supply inventory needs Oversee and manage operational equipment, technology, software, mail and shipping needs Serve as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors. Maintaining a high level of discretion and professionalism. Organize, schedule, and oversee screening, training and managing of administration volunteers. Support the planning, logistics, and execution of signature events, which include: Furry Friends Fine Arts Festival Art in the Garden and Sparkling Tea Public Art Forum Shemer Arizona Legacy Golf Tournament Shemer Arizona Arts Festival; and Shemer Honors. Provide administrative support for the Shemer Art Center's Expansion & Legacy Campaign. Skills/Qualifications: Minimum 35 years of experience in an Executive Assistant or senior administrative role. Excellent communication and interpersonal skills, capable of representing leadership in meetings, decisions, and daily operations. Experienced in navigating ambiguity and prioritizing tasks in a dynamic environment, with ability to manage multiple and shifting priorities. Proven ability to work independently with minimal supervision while staying aligned with organizational and Executive Director goals. Demonstrated sound judgment and confidence in making decisions, with a strong sense of ownership. Innovative thinker with ability to conceptualize and proactively identify opportunities to plan and implement effective solutions for improvement. Strong follow-through and accountability to creatively see tasks and decisions through to completion. Ability to be resourceful, proactive and comprehensive in dealing with arising issues. Knowledge of MAC computers (Apple), plus proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace. Proficiency in the use and technical support of computers and software. Preferred Skills: (Highly Desirable, But Not Required) Advanced computer skills (QuickBooks experience a plus) Experience with NEON CRM or similar donor databases Retail sales Human resources