Workway
We are a professional staffing firm, working with organizations across the country to place exceptional candidates. Currently, we have an opportunity for an
Executive Administrative Assistant
with our non-profit art gallery client in Arcadia, Phoenix, AZ. The gallery offers exhibitions, classes, events, and a gift shop supporting Arizona artists. We seek a proactive, organized professional to provide high-level support to the Executive Director across operations, programming, and donor relations.
Executive Administrative Assistant
responsible for the specific duties listed below.
Your specific duties will include: Supporting the Executive Director with daily administrative, scheduling, and operational communications, demonstrating executive-level awareness and initiative distinct from general staff roles. Opening and closing the facility as needed, based on the activities of the center. Overseeing operational and hospitality supply inventory needs. Managing operational equipment, technology, software, mail, and shipping requirements. Serving as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors, maintaining a high level of discretion and professionalism. Organizing, scheduling, and overseeing the screening, training, and management of administrative volunteers. Supporting the planning, logistics, and execution of signature events, including: Furry Friends Fine Arts Festival Art in the Garden and Sparkling Tea Public Art Forum Shemer Arizona Legacy Golf Tournament Shemer Arizona Arts Festival Required qualifications for the position include :
Minimum of 3-5 years of experience in an Executive Assistant or senior administrative role. Excellent communication and interpersonal skills, with the ability to represent leadership in meetings, decision-making, and daily operations. Skilled at navigating ambiguity and prioritizing tasks in a dynamic environment, with the ability to manage multiple and shifting priorities. Proficiency with Mac computers (Apple), Microsoft Office Suite (Outlook, Word, Excel), and Google Workspace. Strong technical proficiency, including the ability to provide support for computers and software. Preferred qualifications for the position include :
Advanced computer skills (QuickBooks experience a plus). Experience with NEON CRM or similar donor management databases. Experience in retail sales. Pay Rate Range:
$23.00 - $26.00 per hour
Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Employees have access to healthcare benefits including medical, dental and vision as well as a 401(k) plan.
Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you to put your best foot forward. Contact us today!
Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. For our complete EEO & Pay Transparency statement, please visit http://www.workway.com/EEO . To receive state and federal compliance posters, e-mail hr@workway.com or call 972.514.1515.
Executive Administrative Assistant
with our non-profit art gallery client in Arcadia, Phoenix, AZ. The gallery offers exhibitions, classes, events, and a gift shop supporting Arizona artists. We seek a proactive, organized professional to provide high-level support to the Executive Director across operations, programming, and donor relations.
Executive Administrative Assistant
responsible for the specific duties listed below.
Your specific duties will include: Supporting the Executive Director with daily administrative, scheduling, and operational communications, demonstrating executive-level awareness and initiative distinct from general staff roles. Opening and closing the facility as needed, based on the activities of the center. Overseeing operational and hospitality supply inventory needs. Managing operational equipment, technology, software, mail, and shipping requirements. Serving as a liaison for the Executive Director with visitors, donors, city officials, and the Board of Directors, maintaining a high level of discretion and professionalism. Organizing, scheduling, and overseeing the screening, training, and management of administrative volunteers. Supporting the planning, logistics, and execution of signature events, including: Furry Friends Fine Arts Festival Art in the Garden and Sparkling Tea Public Art Forum Shemer Arizona Legacy Golf Tournament Shemer Arizona Arts Festival Required qualifications for the position include :
Minimum of 3-5 years of experience in an Executive Assistant or senior administrative role. Excellent communication and interpersonal skills, with the ability to represent leadership in meetings, decision-making, and daily operations. Skilled at navigating ambiguity and prioritizing tasks in a dynamic environment, with the ability to manage multiple and shifting priorities. Proficiency with Mac computers (Apple), Microsoft Office Suite (Outlook, Word, Excel), and Google Workspace. Strong technical proficiency, including the ability to provide support for computers and software. Preferred qualifications for the position include :
Advanced computer skills (QuickBooks experience a plus). Experience with NEON CRM or similar donor management databases. Experience in retail sales. Pay Rate Range:
$23.00 - $26.00 per hour
Compensation may vary outside of this range depending on a number of factors, including a candidate's qualifications, skills, competencies and experience, and location. Employees have access to healthcare benefits including medical, dental and vision as well as a 401(k) plan.
Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct hire, temp-to-hire, or temporary position, Workway can help you to put your best foot forward. Contact us today!
Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. For our complete EEO & Pay Transparency statement, please visit http://www.workway.com/EEO . To receive state and federal compliance posters, e-mail hr@workway.com or call 972.514.1515.