Staffmark
Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Englewood Cliffs, NJ.
Executive Assistant
Top Skills:
Bilingual English/Korean Planning and schedule management Invoicing and expensing
Summary:
The main function of an executive assistant is to provide high-level administrative support to our Corporate VP by conducting research, handling information requests, and performing a vast array of clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Responsibilities: Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work . Review and approve invoices, reports, memos, letters, financial statements, and other documents. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and make arrangements for committee, board, and other meetings. Make arrangements for travel, planning meetings, etc . Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, like IT requests. Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc. Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively. Assist with staff onboarding and off-boarding , which includes requesting equipment setup and system access if needed. Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions. Liaison with the customer and the internal executive level . Develop and maintain cross-divisional relationships with other admin assistants. Handle ad hoc admin duties as they arise. Requirements:
2-year degree or equivalent work experience. 8-10 years' experience required. Experience with executives is mandatory. Must have experience with Microsoft Standard Office Suite. Must have the ability to manage in a fast-paced environment. Preferred Skills:
Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills. Expert ability to work independently and manage one's time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc. Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. (OPTIONAL) Bilingual in Korean and English.
Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, and Paid Time Off, plus more!
Executive Assistant
Top Skills:
Bilingual English/Korean Planning and schedule management Invoicing and expensing
Summary:
The main function of an executive assistant is to provide high-level administrative support to our Corporate VP by conducting research, handling information requests, and performing a vast array of clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
Responsibilities: Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work . Review and approve invoices, reports, memos, letters, financial statements, and other documents. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Prepare agendas and make arrangements for committee, board, and other meetings. Make arrangements for travel, planning meetings, etc . Submission of travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, like IT requests. Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc. Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively. Assist with staff onboarding and off-boarding , which includes requesting equipment setup and system access if needed. Triage and do basic troubleshooting for hardware, software and phone issues, office supply management, and other general office management functions. Liaison with the customer and the internal executive level . Develop and maintain cross-divisional relationships with other admin assistants. Handle ad hoc admin duties as they arise. Requirements:
2-year degree or equivalent work experience. 8-10 years' experience required. Experience with executives is mandatory. Must have experience with Microsoft Standard Office Suite. Must have the ability to manage in a fast-paced environment. Preferred Skills:
Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills. Expert ability to work independently and manage one's time. Expert ability to keep information organized and confidential. Expert ability in event planning, budgeting, etc. Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint. (OPTIONAL) Bilingual in Korean and English.
Staffmark talent working with this client receive competitive compensation and a great benefits package, including medical, dental, vision, 401K, and Paid Time Off, plus more!