Administrative Assistant Job at Aston Carter in Richmond

Administrative Assistant 2

The role of an Administrative Assistant 2 involves providing high-level administrative support by conducting research, handling information requests, and performing clerical functions. This position requires acting as an information and communication manager within an office setting.

Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and conducting basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents, ensuring their distribution to necessary parties and teams.
• Retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routine inquiries.
• Respond with edits to attorneys and clients, while tracking requests in both directions.
• Manage data fields in systems and ensure all parties requirements are met.

Essential Skills:

• Verbal and written communication skills, with a proactive approach.
• Multi-tasking abilities and customer service skills.
• Strong interpersonal skills.
• Ability to work independently and manage ones time effectively.
• Capability to keep information organized and confidential.
• Ability to work with a high sense of urgency and hold others accountable.
• Proficiency in computer applications such as Microsoft Word, Excel, and PowerPoint.

Additional Skills & Qualifications:

• High school diploma or GED required.
• 2-4 years of experience in a related field.

Work Environment:

This role involves working in a dynamic office environment, utilizing technologies such as Microsoft Office Suite. The position requires maintaining a high level of confidentiality and urgency while performing various administrative tasks. The work setting demands independent time management and proactive communication.

Pay and Benefits:

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Richmond, VA.

Application Deadline:

This position is anticipated to close on Sep 26, 2025.