Administrative Assistant Job at US Oncology Network-wide Career Opportunities in

Overview

The US Oncology Network is looking for a Medical Administrative Assistant to join our team at Texas Oncology! This position will support the Round Rock location (2410 Round Rock Ave #150 Round Rock, Texas 78681).

This is a full-time Monday–Friday 8:00 am–5:00 pm position with no weekends, call, or major holidays.

This position can be a level 1, 2 or Sr based on candidate experience.

As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas. Our mission is to make the best cancer care accessible to all communities, helping people fight cancer at home with support from family and friends. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

The US Oncology Network is one of the nation’s largest networks of community-based oncology physicians, supported by the McKesson Corporation, focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

What does the Medical Administrative Assistant do?

Under direct supervision, provides administrative and staff support services for the department. Handles administrative tasks for projects, programs or processes specific to the operating unit served. Keeps records, statistics and files according to standardized procedures and requirements. May be the contact person for information on administrative processes. This is not a secretarial position. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

This section describes the essential duties and responsibilities (including but not limited to):

• Provides administrative support for special projects, including research, data compilation and preparing standard reports.
• Answers telephones, takes accurate messages, screens and directs calls in a professional manner. Composes, prepares, and proofs correspondence, memos, and reports; maintains confidentiality where required.
• Handles all administrative details to support programs or processes under the direction of the physician or manager. Includes handling information requests, sending routine letters and inquiries, answering questions, and following up on problems or needed changes.
• Prepares materials needed by the department relative to processes or programs. Designs, implements, and updates forms for office use by applying knowledge of software applications.
• Maintains files in an organized and accessible manner, updates information, purges files regularly, and creates new filing systems as needed. Maintains program calendars and schedules meetings and appointments; may coordinate meeting arrangements.
• May use and maintain databases and online records. Maintains accuracy of hardcopy and online records. May receive invoices, review for accuracy, provide codes for payment or tracking, complete approval documentation, obtain signatures, forward records to accounting for processing, expedite payments and file in the appropriate records system.
• Maintain and update physicians’ medical licensure, professional certifications, professional liability, board certifications, and curriculum vitae. Maintain and complete health plan contracts (new & reapps) and all hospital appointment applications.
• Coordinate physician monthly on-call schedule and maintain monthly vacation/time-off and on-call accruals and holiday rotation. Complete and distribute weekly schedules.
• Handle requests for patient charts and copy pertinent information according to office guidelines. Process extensive and accurate medical transcription to include patient consultations and all notes pertinent to patient treatment as dictated by physician. Type reports, manuscripts and quality assurance records as necessary.
• Complete patient disability forms when necessary.

Qualifications

The ideal candidate for the Medical Administrative Assistant role will have the following background and experience:

• High school diploma or equivalent required. An associate’s degree in business, office administration, etc. is preferred.
• Minimum of three years of office administration experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 30 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff. Requires exposure to conditions common to a clinic environment.