Trane Technologies is hiring: Administrative Assistant in City of Rochester

Overview

Administrative Assistant role at Trane Technologies.

This role is designated as On-Site in our Rochester, NY office.

Job Summary

Our Rochester office is currently looking for an Administrative Assistant to support our local team. We are seeking someone to handle the responsibilities listed below.

What you will do

• Answer and direct all incoming calls in a courteous and timely manner.
• Be present at the front desk area to greet visitors and contact the appropriate office personnel for a visit.
• File various documents for one or more departments.
• Process invoices to be mailed and file copies.
• Compose and type memos, letters, and other routine correspondence.
• Transcribe written notes on a computer, from voice recordings, or memo forms.
• Review correspondence for correct grammar and punctuation.
• Arrange travel schedule and reservations.
• Make copies of correspondence or other printed materials.
• Consolidate reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects.
• Organize meetings by making arrangements and distributing related materials.
• Maintain office supplies and monitor inventory.
• Distribute incoming and inter-office mail.
• Maintain current proof of auto insurance records for all associates.
• Perform other duties as necessary. Flexibility to work overtime/weekends as required.
• Consult and support administrative assistants in other offices as needed.
• Prepare packages for UPS pickup: packing, weighing, and creating shipping labels. Sign for incoming deliveries.
• Custodian of all mail activity, incoming and outgoing. Maintain postage supplies, prepare and distribute mail.
• Coordinate front door security system.
• Coordinate all Engineering Seminars, All Associates Meetings, Biometric Screening/Flu shot clinic, and other in-office meetings and events per the Marketing-provided checklist.
• Copy machines: fill paper supplies, order and maintain toners and parts, and coordinate with service for repairs.
• Distribute faxes and printed documents to office personnel.
• Other tasks as needed.

What you will bring

• High School Diploma or equivalent required.
• A minimum of 2+ years of Office Management or Administrative Assistant experience in a corporate environment is preferred.
• Demonstrated ability to interact with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner.
• Outstanding written and verbal communication skills, including the ability to engage and communicate with all levels of the organization.
• High proficiency with Microsoft applications, including Excel, Word, and PowerPoint.
• Ability to work independently, prioritize work, and handle simultaneous assignments with accuracy.
• Professionalism, confidentiality, integrity, and motivation.
• Ability to work effectively under pressure with tight time frames.
• Strong initiative, follow-through, and clear written and verbal communication.

Compensation

Base Pay Range: $50,000 - $60,000, eligible for overtime. This base pay range is based on US national averages; actual base pay could be influenced by seniority, merit, or geographic location.

Equal Employment Opportunity

We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, veteran status, or any legally protected status.