Administrative Assistant Job at Modern Woodmen of America in Kalamazoo

Overview

Administrative Assistant/Recruiting Coordinator at Modern Woodmen of America

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing direct support to Financial Representative Marty Dodge, providing customer service needs, scheduling of annual review and initial meetings. The role requires management of internal and external communications, including updating social media through a proprietary platform.

Part-time – 15 to 20 hours/week; flexible scheduling

Compensation - $20/hour

About you

• Professional with a positive attitude
• Analytical and detailed
• Self-motivated and organized
• Comfortable with sales and people-facing interactions
• Experienced with customer service; community outreach driven

Responsibilities

• Manages day-to-day office operations and communications to ensure a smooth and efficient workflow
• Greet and provide hospitality to office visitors, ensuring a welcoming atmosphere
• Manages mail, package deliveries, email, letters, faxes, and forms
• Prepares forms, reports, lists, and database entries
• Manage inbound and outbound calls to organizations’ members and Home Office
• Manage meeting schedule and members’ service appointments
• Manage social media campaigns, text reminders and replies
• Must maintain confidentiality, adhering to compliance and information security guidelines
• Other duties as assigned

Fraternal Support

• Assists with coordination of Fraternal activities, coordinating with current Fraternal Chapter leaders
• Manage Fraternal Chapter budget(s), schedules, communications with members, chapter leaders, and Home Office
• Will have the option to enroll as volunteer Fraternal Chapter Leader, supporting the needs of the Chapter(s). You will then have the opportunity to:
• Organize and attend community outreach opportunities for each Fraternal Chapter managed
• Receive a per activity stipend, provided monthly per Fraternal Chapter

Skills

• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Word and MS Excel, Experience with MS Dynamics preferred)
• Excellent time management skills with ability to manage competing priorities
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills; Some Data analysis skills preferred
• Strong organizational skills with the ability to multi-task

Requirements

• Must have high school diploma or equivalent; Some college preferred
• Authorized to work in the United States; No need of visa sponsorship
• Pass background check

About Us

Since 1883, we\'ve been focused on securing futures with financial guidance and products. Our representatives provide financial products to help members protect their families and their futures. These sales help fund member benefits and social, educational, and volunteer programs that identify and meet local needs. These activities build relationships, allowing for membership growth and greater community impact.

What Makes us Different – Why Modern Woodmen?

In terms of assets, Modern Woodmen of America is the nation’s third-largest fraternal benefit society.

Fraternalism is a unique combination of business and giving back to the communities we serve and causes that are meaningful to both individual employees and the company as a whole - a continuous cycle of positive impact.

As a Fraternal organization, we exemplify our desire to make a positive impact on the world around us by offering our members, unwavering support in their volunteer efforts, providing access to large networks, social events, continuous education and leadership development, “Make an Impact” Scholarship opportunities, and “Do Good” Grants.

Modern Woodmen is an equal opportunity employer.

Meet the hiring team

Erica Wheeler

Assistant to Martin D. Dodge and Fraternal Activities Coordinator

Martin D. Dodge

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative

Industries

• Financial Services, Insurance, and Investment Management

Modern Woodmen is committed to equal opportunity and fostering an inclusive environment for all applicants.