Child Care Resources Inc is hiring: Administrative Assistant in Falls Church

Overview

We are seeking a reliable, organized, and experienced Administrative Assistant to oversee the administrative operations of our childcare center. This individual will be responsible for managing front office activities, supporting compliance and licensing tasks, handling parent communication, and coordinating enrollment and staff documentation.

Duties

• Oversee day-to-day administrative operations at both center locations
• Greet parents, visitors, and vendors professionally and warmly
• Handle incoming calls, emails, and parent inquiries
• Manage child enrollment files, waiting lists, and attendance records
• Maintain compliance documentation for licensing and inspections
• Track and organize employee files, certifications, and timecards
• Assist with tuition invoicing, subsidy documentation, and payments
• Coordinate meetings, events, and center-wide communication
• Order supplies and manage inventory for classrooms and office needs
• Support the Center Director and Owner with reporting and scheduling

Requirements

• High School Diploma or GED required; Associate’s or Bachelor’s degree preferred
• 2+ years of administrative or office management experience (childcare setting preferred)
• Excellent communication and organizational skills
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Forms)
• Familiarity with childcare licensing or subsidy paperwork
• Ability to multitask and remain calm in a fast-paced environment
• Must pass background checks and meet all health and safety requirements

Nice To Haves

• Bilingual (Spanish)

Benefits

• Paid holidays, professional development opportunities