NorthPoint Search Group is hiring: Administrative Assistant in Nashville

Our client is seeking an Administrative Assistant who is familiar with QuickBooks.

Tasks include general secretarial and clerical duties; customer service, coordination with personnel and other resources, maintenance of records and files, dispatcher, QuickBooks, ADP payroll services, completion of special and/or unique functions and projects. This position requires strong communication, organizational skills, and must possess a creative and positive attitude.

Main Responsibilities:

1. Excellent communication and customer service skills
2. Detail oriented with excellent written and verbal communication skills
3. Answering telephone calls / standard receptionist duties (training and script provided)
4. Fields incoming calls, providing information, service, and process to potential customers.
5. Experience with QuickBooks a must
6. ADP payroll services knowledge
7. Word / Excel / Google spreadsheets a plus
8. Dispatching crews and coordinating schedules
9. Schedules appointments, determines the appropriate crew and dispatches crews to job sites; maintains client contact prior to the arrival of the crew through the completion of the job.
10. Follow up with delinquent client accounts and arrange payment as needed
11. Handle general office clerical duties
12. Maintain and order all office supplies