Executive Administrative Assistant Needed Immediately Job at Insight Recruitment

A thriving and rapidly growing company based in Lincoln is looking for a dynamic Chief of Staff to partner directly with the CEO and help drive bold initiatives forward. In this pivotal role, you'll wear many hats — from executive gatekeeper to operational problem-solver — seamlessly balancing strategic projects with critical administrative responsibilities like managing calendars, coordinating travel, and preparing executive materials. This role is ideal for someone who can be onsite in Lincoln when needed, is comfortable with occasional travel to support the CEO, and isn’t afraid to roll up their sleeves. If you're looking for a position where no two days are the same, where details matter just as much as big ideas, and where you’ll be trusted to keep things running smoothly while helping shape the future — this could be your next big move. This hybrid position blends project leadership, executive communication, and operational management. You'll collaborate with senior leadership, coordinate cross-functional initiatives, prepare executive materials, and ensure smooth, thoughtful engagement with both internal and external stakeholders. Own and optimize the CEO’s calendar, correspondence, and travel logistics to ensure alignment with company goals. Serve as a central point of coordination across the leadership team—facilitating clear communication, accountability, and timely decision-making. Lead and support high-impact projects and company-wide initiatives, ensuring they stay on track and aligned with the CEO’s vision. Prepare executive-level content, including presentations, reports, and board meeting materials. Help drive executive messaging that reinforces organizational culture and keeps the team connected to leadership priorities. Draft and edit internal and external communications, ensuring consistency and clarity of voice. Ensure seamless execution of administrative tasks including expense reports, scheduling, and document handling. Proactively identify and resolve bottlenecks or risks in projects and operations. Recommend and implement process improvements to increase the efficiency and effectiveness of the executive office. 4+ years in a Chief of Staff, strategy, operations, or executive support role in a fast-paced environment. ~ Bachelor’s degree strongly preferred; background in business, operations, or related field is a plus. ~ Exceptional project management and organizational skills with the ability to juggle multiple priorities. ~ Strong business acumen and a working knowledge of finance, operations, marketing, and analytics. ~ Proficient in Microsoft Office Suite (especially PowerPoint, Excel, and Word). ~ Able to travel occasionally (once or twice per quarter max) and work flexible hours as needed.