University of Wisconsin-Madison
Administrative Specialist
University of Wisconsin-Madison, Stevens Point, Wisconsin, United States, 54481
Administrative Specialist
This position serves as the administrative manager of the school office. The administrative specialist reports to the Assistant Dean of the school and works to ensure an effective and efficiently functioning office and school. The position requires a self-motivated individual who can work with limited supervision. A high level of confidentiality, sound judgement, and strong public relations skills are required. The administrative specialist position is essential to the effective administration of the school. This position is 87.5% FTE; full-time (40 hours per week) during the academic year and part-time (20 hours per week) during the summer. **Full position description is available upon request. ** Key Job Responsibilities:
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems Serves on committees and attends meetings, representing the interests of the unit or program Department:
The School of Behavioral and Social Sciences (SBSS) is one of four within the College of Letters and Science. It houses four departments: Psychology, Sociology and Social Work, Political Science, and Geography and Geology. There are about 36 faculty and instructional academic staff members who teach in these departments, along with their scholarly and service activities. The SBSS is also home to the Map/GIS Center and the Center for the Small City. Compensation:
Starting at $20.19 per hour, based on qualifications and experience Required Qualifications:
Bachelor's degree or 1-3 years of related professional experience Strong interpersonal communication skills in both written and oral forms Organizational and problem-solving skills including the ability to handle multiple projects, direct office staff, set priorities, meet deadlines, and maintain high-level performance in a fast-paced environment Ability to work independently and gather necessary data with minimal guidance Ability to produce effective data reports for budgeting and decision-making purposes Extensive computer capabilities (word processing, spreadsheet, database, design) Preferred Qualifications:
Experience managing a department, program, or division Experience managing budgets and financial operations Working knowledge of office procedures and University policies Working knowledge of system software (i.e. Workday, Qualtrics, etc.), or demonstrated ability to learn new software and systems Ability to work with diverse stakeholders in a professional manner. These stakeholders could include faculty, administrative staff, donors, and parents. How to Apply:
TO ENSURE CONSIDERATION: Applications received by 09/28/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume/Curriculum Vitae (Official Transcripts may be required of finalist) After you submit your application, you are unable to edit it, so please be sure to include all application materials. Contact Information:
Name: Carrie Ziolkowski Email: cziolkow@uwsp.edu Phone: 715-346-2625 If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: human.resources@uwsp.edu Phone: 715-346-2606 Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position. Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Special Notes:
Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds.
This position serves as the administrative manager of the school office. The administrative specialist reports to the Assistant Dean of the school and works to ensure an effective and efficiently functioning office and school. The position requires a self-motivated individual who can work with limited supervision. A high level of confidentiality, sound judgement, and strong public relations skills are required. The administrative specialist position is essential to the effective administration of the school. This position is 87.5% FTE; full-time (40 hours per week) during the academic year and part-time (20 hours per week) during the summer. **Full position description is available upon request. ** Key Job Responsibilities:
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems Serves on committees and attends meetings, representing the interests of the unit or program Department:
The School of Behavioral and Social Sciences (SBSS) is one of four within the College of Letters and Science. It houses four departments: Psychology, Sociology and Social Work, Political Science, and Geography and Geology. There are about 36 faculty and instructional academic staff members who teach in these departments, along with their scholarly and service activities. The SBSS is also home to the Map/GIS Center and the Center for the Small City. Compensation:
Starting at $20.19 per hour, based on qualifications and experience Required Qualifications:
Bachelor's degree or 1-3 years of related professional experience Strong interpersonal communication skills in both written and oral forms Organizational and problem-solving skills including the ability to handle multiple projects, direct office staff, set priorities, meet deadlines, and maintain high-level performance in a fast-paced environment Ability to work independently and gather necessary data with minimal guidance Ability to produce effective data reports for budgeting and decision-making purposes Extensive computer capabilities (word processing, spreadsheet, database, design) Preferred Qualifications:
Experience managing a department, program, or division Experience managing budgets and financial operations Working knowledge of office procedures and University policies Working knowledge of system software (i.e. Workday, Qualtrics, etc.), or demonstrated ability to learn new software and systems Ability to work with diverse stakeholders in a professional manner. These stakeholders could include faculty, administrative staff, donors, and parents. How to Apply:
TO ENSURE CONSIDERATION: Applications received by 09/28/2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents: - Cover letter addressing qualifications and experience - Resume/Curriculum Vitae (Official Transcripts may be required of finalist) After you submit your application, you are unable to edit it, so please be sure to include all application materials. Contact Information:
Name: Carrie Ziolkowski Email: cziolkow@uwsp.edu Phone: 715-346-2625 If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email: Human Resources Email: human.resources@uwsp.edu Phone: 715-346-2606 Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position. Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment. Special Notes:
Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds.