Murray State University
Posting Details
Position Information
Posting Number 20260010NE
Job Title Administrative Assistant II
Number of Vacancies 1
About Murray State
Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about
Careers
at Murray State University.
About Murray State Benefits
Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State
Benefits
page for more information.
Equal Opportunity Employment
Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.
Type of Employment Regular Full-Time
If Part Time, Enter Hours Per Week
Work Location Murray, KY
Employment Term 12 Months
Position Type Staff - Non-Exempt (Hourly)
Department Institute for International Studies
Summary of Job Duties and Responsibilities
General administrative and secretarial duties.
This position reports to the Assistant Vice President for International Studies with administrative and secretarial duties and responsibilities supporting the mission of IIS. Serve as a member of the IIS Leadership Team/LT with the duty of taking minutes for the bi-weekly LT meetings and assisting unit directors as needed. Daily mail processing for staff and students. Receive social security cards and distribute to students. Hire and supervise student workers in the IIS central office. Help with I-9s and tax forms for students workers in the IIS central office. Notify students who work on campus about the VITA program dates. Submit EPAFs for IIS student workers and graduate assistants. Submit PA's for IIS staff and drivers. Maintaining copies of PA's and IIS personnel files. Communicate with recruiting agencies and the university accounting office facilitating agent commission payment. Run monthly enrollment and application reports for the Assistant Vice President for International Studies. Manage office shipping with UPS and maintain supplies. Ordering office supplies with purchasing card. Maintain the copy machine and paying the bills. Conducting annual inventory. Arrange drivers for the Assistant Vice President for International Studies. Maintain fuel card and coordinate all needed Enterprise rentals. Communicate with the building coordinator or Facilities Management for building repairs and maintenance. Submitting work orders for building (IIS rooms only). Managing the Classroom Calendars for Blackburn (IIS rooms only). Coordinating with other units in Blackburn for room usage. Manage building key requests and distribution. Maintain IIS bulletin board. Collect media articles regarding international students and IIS/ESL. Other duties as assigned. Minimum Education Requirements
Two years of college. Minimum Experience and Skill Requirements
Three years of Administrative experience required. Additional college education and related work experience may be exchanged year-for-year to meet qualifications. Must possess excellent typing, office procedure, organization, interpersonal, and communication skills. Must be able to work with a variety of people. The ability to multi-task is critical. Keyboarding, filing, MS Office Suite Programs, office procedures; bookkeeping may be required. Ability to work on multiple tasks and fixed deadlines. Preferred Education and/or Experience Qualifications
Five years of on-campus administrative assistant experience. Knowledge and understanding of Banner and other Murray State University operations. Posting Date 09/09/2025
Closing Date 10/10/2025
Open Until Filled No
Special Instructions to Applicants
Hourly Rate/Annual Salary $15.03 (Additional pay dependent upon qualifications)
Staff Grade 103
Work Hours
Normal office hours. Physical Demands
Normal for office environment.
Position Information
Posting Number 20260010NE
Job Title Administrative Assistant II
Number of Vacancies 1
About Murray State
Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about
Careers
at Murray State University.
About Murray State Benefits
Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State
Benefits
page for more information.
Equal Opportunity Employment
Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.
Type of Employment Regular Full-Time
If Part Time, Enter Hours Per Week
Work Location Murray, KY
Employment Term 12 Months
Position Type Staff - Non-Exempt (Hourly)
Department Institute for International Studies
Summary of Job Duties and Responsibilities
General administrative and secretarial duties.
This position reports to the Assistant Vice President for International Studies with administrative and secretarial duties and responsibilities supporting the mission of IIS. Serve as a member of the IIS Leadership Team/LT with the duty of taking minutes for the bi-weekly LT meetings and assisting unit directors as needed. Daily mail processing for staff and students. Receive social security cards and distribute to students. Hire and supervise student workers in the IIS central office. Help with I-9s and tax forms for students workers in the IIS central office. Notify students who work on campus about the VITA program dates. Submit EPAFs for IIS student workers and graduate assistants. Submit PA's for IIS staff and drivers. Maintaining copies of PA's and IIS personnel files. Communicate with recruiting agencies and the university accounting office facilitating agent commission payment. Run monthly enrollment and application reports for the Assistant Vice President for International Studies. Manage office shipping with UPS and maintain supplies. Ordering office supplies with purchasing card. Maintain the copy machine and paying the bills. Conducting annual inventory. Arrange drivers for the Assistant Vice President for International Studies. Maintain fuel card and coordinate all needed Enterprise rentals. Communicate with the building coordinator or Facilities Management for building repairs and maintenance. Submitting work orders for building (IIS rooms only). Managing the Classroom Calendars for Blackburn (IIS rooms only). Coordinating with other units in Blackburn for room usage. Manage building key requests and distribution. Maintain IIS bulletin board. Collect media articles regarding international students and IIS/ESL. Other duties as assigned. Minimum Education Requirements
Two years of college. Minimum Experience and Skill Requirements
Three years of Administrative experience required. Additional college education and related work experience may be exchanged year-for-year to meet qualifications. Must possess excellent typing, office procedure, organization, interpersonal, and communication skills. Must be able to work with a variety of people. The ability to multi-task is critical. Keyboarding, filing, MS Office Suite Programs, office procedures; bookkeeping may be required. Ability to work on multiple tasks and fixed deadlines. Preferred Education and/or Experience Qualifications
Five years of on-campus administrative assistant experience. Knowledge and understanding of Banner and other Murray State University operations. Posting Date 09/09/2025
Closing Date 10/10/2025
Open Until Filled No
Special Instructions to Applicants
Hourly Rate/Annual Salary $15.03 (Additional pay dependent upon qualifications)
Staff Grade 103
Work Hours
Normal office hours. Physical Demands
Normal for office environment.