California State Association of Counties® is hiring: Administrative Assistant in

Overview

The California State Association of Counties (CSAC) is proud to be the effective and unified voice for California’s 58 Counties. We are a team of advocates who partner with state and federal governments through policies, laws, and funding; and communicate the valuable and critical work accomplished through county government. Our long-term objective is to significantly improve the fiscal health of our counties and meet the demands for vital public programs and services.

This is an outstanding opportunity for an experienced Administrative Assistant who is self-driven, consistent, takes initiative, and wants to be part of a stellar team. Join a mission-driven team at the heart of California’s civic landscape. CSAC is seeking a dynamic Administrative Assistant to support elected officials across the state—leaders who shape policy, champion local priorities, and drive meaningful change. In this fast-paced, purpose-filled position, your organizational talents and attention to detail will help power the work of public servants, ultimately strengthening communities from the coast to the Sierras. If you thrive in a collaborative environment and want your work to have a ripple effect across California, this is your opportunity to make a lasting impact. The ideal candidate is organized, detail-oriented, tech and social media savvy and can manage multiple projects at once with competing deadlines. This role supports the Association’s Executive and Member Engagement teams.

Incredible work culture, camaraderie, and robust benefits offered to each employee.

Compensation and Benefits

• $45,000 - $70,000 annually based on experience. This is a non-exempt position.
• Health Coverage – Kaiser or Blue Cross PPO or HMO; employer pays 100% premium for employee and dependents for Kaiser. The equivalent premium can be used towards PPO or HMO.
• Dental – Met Life; employer pays 100% of premium for employee and dependents.
• Vision – Met Life; employer pays 100% of premium for employee and dependents.
• Life/AD&D – Employer covers employees for 1 ½ times annual salary. Additional life coverage for the employee and dependents available at an additional cost to the employee.
• Long Term Disability – Employer pays 100% of premium for the employer.
• EAP & Med-Ex Travel Assist – Employer pays 100% of premium for the employee.
• Retirement – CSAC participates in the San Bernardino Retirement System (SBCERA). 457(b) available through Nationwide Retirement. Employees may contribute to this pre-tax through a payroll deduction.
• Vacation & Sick Leave – Vacation accrues upon employment (2 weeks per year) increasing up to 5 weeks after 15 years. Exempt employees not eligible for overtime pay also receive up to 5 administrative leave days a year. Full-time employees earn 12 sick days per year.
• Other Benefits – Flexible Spending Accounts, Optional Insurance Discounts, Employee Parking/Transportation Allowance, Continuing Education. CSAC does not pay into Social Security because a pension is offered (6.2% salary savings).
• CSAC does not pay into State Disability Insurance because of in-house short-term disability (1% salary savings).

Schedule
8:00 am – 5:00 pm Monday – Friday
This is a full-time position based at our Sacramento office and requires minimal travel.

Responsibilities

• Provides administrative and logistical support for the Association’s 2 annual conferences, and 2-3 annual regional meetings, including processing registrations, preparing materials, coordinating communications with attendees and vendors, creating and updating event microsites and registration pages, and assisting with onsite logistics.
• Supports the coordination of the President’s statewide site visits and other local incounty staff visits, ensuring timely communication, well-structured itineraries, and seamless logistics.
• Supports the planning and execution of the Association’s 8 annual Executive Committee and Board of Directors meetings, along with related special events. Responsibilities may include researching and securing venues, coordinating with vendors, preparing meeting materials, and providing on-site logistical support.
• Provides travel coordination support for the Association’s 4 Officers, including arranging hotel accommodations, flights, and rental vehicles for statewide engagements.
• Manages and updates member and county staff records, distribution lists, event participation databases, and other database projects in CSAC’s Association Management Software (AMS).
• Compiles, organizes, processes and submits expense reports and related reports.
• Assists in developing the annual California Counties Roster.
• Responds promptly and thoughtfully to CSAC member requests for information, ensuring members feel supported.
• Establishes and maintains effective working relationships with members, staff, affiliates and related partners.
• Performs various routine clerical duties.
• Supports cross-departmental initiatives, special projects, and working groups as assigned.

Minimum Qualifications

• Customer service principles.
• Strong written and verbal communication skills.
• Familiarity with modern office procedures, collaboration tools, and Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Proficiency in maintaining records, databases and distribution lists.
• Refined communication and interpersonal skills; able to interact with elected officials, colleagues, supervisors, and the public to exchange information and receive work direction.
• Strong organizational and time management skills; able to multitask, work independently and meet deadlines.
• Performs routine clerical duties using standard office equipment (taking messages, pulling information from databases, photocopies, data entry, word processing).
• Demonstrated professionalism, critical thinking skills, and attention to detail.
• High school diploma or equivalent.
• 3+ years of increasingly responsible experience in an administrative support role.
• Experience in the office of a similar association, legislative office or legal office preferred.