Seven Counties Services is hiring: Administrative Assistant in Louisville

Overview

Administrative Assistant position at Seven Counties Services in Louisville, KY. This role supports front-desk operations, data entry, scheduling, and general administrative duties to assist clients and clinicians. Full-time. Salary ranges vary by posting.

Responsibilities

• Performs front-desk/reception duties: greeting clients and visitors, answering a multi-line switchboard, forwarding calls, taking and delivering messages, checking in clients (verifying demographic information, collecting and documenting payments, notifying clinicians on arrival), reconciling cash drawer, scheduling appointments, handling mail and faxes, and reviewing client intake forms.
• Enters client data into electronic information systems, including demographics, eligibility, transfers, and program-specific data (e.g., grants) across databases.
• Performs administrative tasks including data entry and validation.
• Participates in daily deposit processes and reconciliation.
• Performs medical treatment‑related administrative functions such as processing lab results.

Education

• High School diploma or GED required. Completion of up to 18 months of business school beyond high school preferred.

Experience

• One to two years’ experience in an office setting performing clerical or administrative tasks.
• Working knowledge of Microsoft Office Suite.
• Strong oral and written communication skills.

Physical Demands

• No unusual physical demands; discretion about walking, standing, etc.
• Occasional lifting up to 10 pounds (e.g., ledgers, medical records, computer runs).
• Occasional walking, standing, stooping, or bending.
• Occasional exposure to office chemicals or continual use of a video display terminal.

Time Type

Full time

Benefits and Perks

• Health & Wellness
  • Medical Coverage
  • Dental Coverage
  • Vision Coverage
  • Flexible Spending Account
  • Health Savings Account
  • Short Term Disability
  • Long Term Disability - Company Paid
• Financial Wellbeing
  • Competitive Compensation Packages
  • Life Insurance - Company Paid
  • AD&D Insurance - Company Paid
  • 403b Retirement Plan with Company Funded Matching
  • Retirement and Financial Planning Services
• Career Development and Growth
  • Tuition Assistance Plans
  • Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
  • Student Loan Repayment Assistance
  • Clinical Supervision toward licensure and reimbursement for certain license applications
  • Company-paid professional training for various skills, certifications, and continuing education
  • Growth opportunities and Leadership Academy
  • Industry best practices and processes
• Work Life Balance
  • Generous PTO (vacations, illness, personal days) and 10 paid holidays
  • Flexible work schedules
  • Employee Assistance Program

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Non-profit Organizations and Mental Health Care

Louisville, KY

Salary: $50,000.00 - $60,000.00

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