Ben Hardy & Co.
Ben Hardy & Co
Bookkeeper/Office Manager
Location:
San Francisco, CA (Remote with Weekly Office Visit) Company:
Ben Hardy & Co:
https://benhardybuilds.com/ Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco. About Us: At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction. Responsibilities: As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including: Financial Management:
Accurate record-keeping using Quickbooks Desktop, including accounts payable and receivable, payroll, and reconciliations. Office Administration:
Handling administrative duties such as email correspondence, phone calls, and office supply management. Document Organization:
Managing and organizing project documents, contracts, and vital records. Stakeholder Communication:
Effectively communicating with customers, homeowners, subcontractors, and vendors. Project Support:
Proficiency in Quickbooks Desktop is essential, with experience in construction project management software Procore considered a valuable asset. File Management:
Organizing and maintaining files using Google Workspace and Procore. Cost Coding:
Collaborating with Project Managers to manage cost coding of timecards and project costs. Payroll Processing:
Managing employee timecards through Procore and processing payroll using ADP. Financial Reporting:
Conducting monthly reconciliations and preparing year-end reports for tax preparation. Accounts Management:
Managing accounts payable and accounts receivable, providing regular reporting. License Compliance:
Monitoring all business, city, state, and contractor licenses for compliance. Expense Management:
Maintaining and organizing scanned receipts and handling expense reimbursements. HR Support:
Assisting with the new hire onboarding process and managing employee benefits and renewals. Insurance Oversight:
Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators. Job Tracking:
Maintaining organized logs of all current jobs for tracking and costing purposes. Reporting:
Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors. Invoicing:
Generating client invoices and managing vendor and subcontractor invoices. Documentation:
Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures. Qualifications: To excel in this role, you should possess the following qualifications: Proficiency in Quickbooks Desktop. Procore experience is a plus. Minimum of 3 years of experience in bookkeeping, experience with construction bookkeeping a plus. Excellent organizational and time management skills. Strong attention to detail and accuracy. Ability to work independently and efficiently in a fast-paced environment. Effective communication skills to interact with various stakeholders. Familiarity with payroll processing using ADP is a plus. Knowledge of Google Workspace and experience with file organization. Understanding of job tracking, costing, and reporting. Ability to multitask and prioritize tasks effectively. Position Details: Job Type:
Part-time (20-32 hours per week) Work Environment:
Remote (with a weekly office visit) Flexible Hours:
We understand the importance of work-life balance and offer flexible hours to accommodate your needs. Pay: $50/hr. - $75/hr.
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Bookkeeper/Office Manager
Location:
San Francisco, CA (Remote with Weekly Office Visit) Company:
Ben Hardy & Co:
https://benhardybuilds.com/ Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco. About Us: At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction. Responsibilities: As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including: Financial Management:
Accurate record-keeping using Quickbooks Desktop, including accounts payable and receivable, payroll, and reconciliations. Office Administration:
Handling administrative duties such as email correspondence, phone calls, and office supply management. Document Organization:
Managing and organizing project documents, contracts, and vital records. Stakeholder Communication:
Effectively communicating with customers, homeowners, subcontractors, and vendors. Project Support:
Proficiency in Quickbooks Desktop is essential, with experience in construction project management software Procore considered a valuable asset. File Management:
Organizing and maintaining files using Google Workspace and Procore. Cost Coding:
Collaborating with Project Managers to manage cost coding of timecards and project costs. Payroll Processing:
Managing employee timecards through Procore and processing payroll using ADP. Financial Reporting:
Conducting monthly reconciliations and preparing year-end reports for tax preparation. Accounts Management:
Managing accounts payable and accounts receivable, providing regular reporting. License Compliance:
Monitoring all business, city, state, and contractor licenses for compliance. Expense Management:
Maintaining and organizing scanned receipts and handling expense reimbursements. HR Support:
Assisting with the new hire onboarding process and managing employee benefits and renewals. Insurance Oversight:
Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators. Job Tracking:
Maintaining organized logs of all current jobs for tracking and costing purposes. Reporting:
Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors. Invoicing:
Generating client invoices and managing vendor and subcontractor invoices. Documentation:
Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures. Qualifications: To excel in this role, you should possess the following qualifications: Proficiency in Quickbooks Desktop. Procore experience is a plus. Minimum of 3 years of experience in bookkeeping, experience with construction bookkeeping a plus. Excellent organizational and time management skills. Strong attention to detail and accuracy. Ability to work independently and efficiently in a fast-paced environment. Effective communication skills to interact with various stakeholders. Familiarity with payroll processing using ADP is a plus. Knowledge of Google Workspace and experience with file organization. Understanding of job tracking, costing, and reporting. Ability to multitask and prioritize tasks effectively. Position Details: Job Type:
Part-time (20-32 hours per week) Work Environment:
Remote (with a weekly office visit) Flexible Hours:
We understand the importance of work-life balance and offer flexible hours to accommodate your needs. Pay: $50/hr. - $75/hr.
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