Portsmouth Public Schools
Associate II- Office clerk
Portsmouth Public Schools, Portsmouth, Virginia, United States, 23703
Classified - Position - Associate II
Job Number 3700262894
Start Date
Open Date 08/11/2025
Closing Date
Job Description
POSITION TITLE:
ASSOCIATE II
REPORTS TO:
BUILDING PRINCIPAL
OVER-TIME STATUS:
NON-EXEMPT
PAY GRADE:
106
JOB SUMMARY:
Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.
ESSENTIAL DUTIES:
Serving as secretary to a supervisor; greeting visitors and answering telephone, providing information; preparing and maintaining files and records.
Serves as receptionist; answers telephone, provides program information, takes and dispatches messages; Interviews visitors and refers to proper authority for disposition; Responds to inquiries about programs, qualifications, test requirements, procedures and policies; Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction; Maintains appointment calendar, schedules appointments and meetings; Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; Collects and prepares data for records and reports; Maintains computerized records and generates appropriate reports; Makes arithmetical calculations; requisitions supplies and materials for department; Maintains text book lists, mailing lists, files and card indexes; Operates standard office, word processing and data processing equipment; Performs related tasks as required.
JOB SPECIFICATIONS/PHYISCAL REQUIREMENTS:
Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience.
APPLICATION PROCEDURE:
All applicants please submit an on-line application along with copies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.
PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
Hourly Rate Range $19.12 - $31.52
Job Description View Attachment
Job Number 3700262894
Start Date
Open Date 08/11/2025
Closing Date
Job Description
POSITION TITLE:
ASSOCIATE II
REPORTS TO:
BUILDING PRINCIPAL
OVER-TIME STATUS:
NON-EXEMPT
PAY GRADE:
106
JOB SUMMARY:
Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.
ESSENTIAL DUTIES:
Serving as secretary to a supervisor; greeting visitors and answering telephone, providing information; preparing and maintaining files and records.
Serves as receptionist; answers telephone, provides program information, takes and dispatches messages; Interviews visitors and refers to proper authority for disposition; Responds to inquiries about programs, qualifications, test requirements, procedures and policies; Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction; Maintains appointment calendar, schedules appointments and meetings; Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; Collects and prepares data for records and reports; Maintains computerized records and generates appropriate reports; Makes arithmetical calculations; requisitions supplies and materials for department; Maintains text book lists, mailing lists, files and card indexes; Operates standard office, word processing and data processing equipment; Performs related tasks as required.
JOB SPECIFICATIONS/PHYISCAL REQUIREMENTS:
Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations/individuals; understanding of public education administrative organization preferred.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and/or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience.
APPLICATION PROCEDURE:
All applicants please submit an on-line application along with copies of supporting credentials and 2 references. Be sure to connect your application to the advertised position.
PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
Hourly Rate Range $19.12 - $31.52
Job Description View Attachment