Administrative Assistant Job at FS Advisors, Inc. in Pensacola

ABOUT FSA ADVISORY GROUP

FSA Advisory Group is the largest financial advisory firm dedicated to serving Indian Country, with offices in Alabama, Florida, and California. As an American Indian–owned firm, our mission is to ensure each tribe’s financial strength through independent, unbiased advice and fully integrated, customized solutions. We serve over 30 tribes nationwide, providing expertise in project development, financing, investment management, and tribal member benefits.

POSITION OVERVIEW

We are seeking a reliable and detail-oriented Administrative Assistant to support the daily operations of our office. This position plays a key role in maintaining a well-organized, efficient, and welcoming work environment. The ideal candidate is proactive, organized, and enjoys supporting a team through a variety of administrative and clerical tasks.

DUTIES & RESPONSIBILITIES

• Monitor cleanliness and organization of common areas.
• Answer and direct incoming phone calls professionally and courteously.
• Greet visitors and facilitate front-office processes.
• Maintain inventory of office supplies; place orders as needed.
• Order groceries and lunches for employees according to schedules and preferences.
• Prepare and ship packages; coordinate with delivery services.
• Coordinate with vendors and service providers for office needs.
• Print, assemble, and distribute deliverables and documents.
• Assist in filing, scanning, and organizing digital and physical documents.
• Handle routine communications: draft emails, respond to general inquiries, and manage follow-ups with vendors or clients as needed.
• Support the Marketing Coordinator by proofreading documents, uploading information to Mailchimp, monitoring CRM and contact lists, and organizing shared folders for marketing assets.
• Support internal communications and distribute memos or updates as necessary.
• Perform additional administrative tasks as assigned.

SKILLS & QUALIFICATIONS

• High school diploma or equivalent required; associate degree preferred.
• 1+ years of experience in an administrative or office support role preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Ability to handle multiple tasks and prioritize effectively.
• Professional demeanor and customer service orientation.
• Comfortable working independently and as part of a team.
• A successful background check required prior to employment.

COMPENSATION & BENEFITS

• Competitive hourly pay: $18.00 – $22.00 per hour (dependent on experience)
• 13 paid holidays and 14 paid days off
• Paid health insurance
• Paid dental insurance
• Paid life insurance, LTD and STD
• Retirement plan options