Senior Administrative Assistant Job at Rutgers University in New Brunswick

Position Details Position Information Recruitment/Posting Title Senior Administrative Assistant Job Category URA-AFT Administrative Department Undergrad Edu - Academic Svcs Overview The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. Posting Summary Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the School of Arts and Sciences. The Senior Administrative Assistant is the Office Manager for the SAS Douglass Advising Center. Among the key duties of this position are the following:

• Oversees the day‐to‐ day administration of the office organizing, coordinating, and supervising the staff and daily operations.
• Reviews and makes final decisions regarding re‐enrollment and withdrawal applications.
• Corresponds with students and SAS an University central offices.
• Resolves issues.
• Provides academic support regarding re‐enrollments, withdrawals, and related matters.
• Provides administrative support to the Director of the Office for Non‐Traditional and Special Populations, as well as to the Associate Dean, and the assistant deans in the Douglass Advising Center.
• Coordinates events, programs, and seminars.

FLSA Nonexempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: Position Status Full Time Working Hours (per week) Standard Hours 37.50 Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• A bachelors degree and post‐graduate experience that demonstrates knowledge and understanding of advising practices, office administration, accepted management and supervisory practices, well‐developed interpersonal skills, work organization, coordination, facilitation, higher education principles and legislation, database management and/or report writing principles and practices.
• A minimum of two years relevant post‐ graduate experience in higher education administrative and/or advising function, good communication skills, and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• The Office of Academic Services maintains paperless files ‐‐ candidate must be fluent and comfortable with all forms of electronic communications and processes.
• The candidate must have experience working with sensitivity, yet retaining the integrity of the OAAS policies.

Preferred Qualifications * Familiarity with the Rutgers University IMS system and the ImageNow/Perceptive Content data storage application is preferable. Equipment Utilized

• Rutgers University Student Records Database (IMS) ‐ a secure system providing access to all student records Image Now/Perceptive Content ‐ a secure system used for file management at SAS in lieu of paper records Degree Navigator ‐ degree audit system.
• Rutgers procurement system.

Physical Demands and Work Environment

• The office is an ʺopen environment,ʺ meaning that the space is shared by 3 staff members and multiple student workers, without privacy barriers.
• Furthermore, the office is open and exposed to the Advising Center, which is a public space utilized by students and members of the university community.
• Candidates must be prepared to work in a ʺfishbowlʺ and, thus, display appropriate discretion, as well as have strong concentration skills permitting attention to detail in a distracting environment.

Special Conditions Posting Details Posting Number 25ST1807 Posting Open Date 08/29/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: Supplemental Questions Required fields are indicated with an asterisk (*).

• * Do you have a Bachelors Degree and post‐graduate experience that demonstrates knowledge and understanding of advising practices, office administration, accepted management and supervisory practices, well‐developed interpersonal skills, work organization, coordination, facilitation, higher education principles and legislation, database management and/or report writing principles and practices?
• Yes
• No
• * Do you have a minimum of two years relevant post‐ graduate experience in higher education administrative and/or advising function, good communication skills, and computer literacy?
• Yes
• No

Applicant Documents Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents