Motive Workforce is hiring: Assistant Project Manager in Irvine

About the Company

This role is with a well-established and fast-growing construction consulting and advisory firm recognized for its expertise in land development, infrastructure improvements, and large-scale planning projects. The company combines the track record of a respected industry leader with the forward-looking vision of a national development group. Employees benefit from strong leadership, a collaborative culture, and the opportunity to work on diverse, high-impact projects that shape communities.

Job Description

The Assistant Project Manager (APM) supports the Project Manager in planning, implementing, and tracking projects to deliver high-quality results that exceed client expectations. The APM oversees day-to-day functions of small-scale projects in partnership with the Project Manager or Sr. Project Manager and collaborates with the construction management team, field engineers, and consultants.

Key Responsibilities

Project Coordination

• Assist in planning and scheduling project activities.
• Monitor progress and ensure milestones are met.
• Manage flow of project documents including contracts, proposals, change orders, invoices, COIs, drawings, and reports.
• Develop bid packages and assist with drafting/reviewing contracts.
• Create and track project budgets, cash flows, and schedules.
• Coordinate receipt of proposals, drawings, and reports.
• Support project closeout including collection of warranties, lien waivers, and O&M manuals.

Reporting & Communication

• Provide regular updates to the Project Manager.
• Communicate with stakeholders regarding project requirements and progress.
• Schedule and attend all project, design, and construction meetings.
• Track and report on budgets, schedules, and resources.

Risk Management

• Identify risks and propose solutions.
• Ensure compliance with policies and regulations.

Administrative Support

• Prepare invoices, estimates, and budgets.
• Maintain organized project documentation.
• Draft meeting agendas and minutes.
• Research information for decision-making.

Specialty Areas (as applicable)

• Dry Utility Consulting & Coordination: site visits, utility agency coordination, service terminations, feasibility studies, cost estimates, and project summary reports.
• Forward Planning and Entitlements.
• HOA, DRE, and Community Planning support.

Working Conditions

• Office-based with occasional site visits requiring PPE (hard hat, vest, closed-toe shoes).
• Domestic and international travel up to 10%.
• Ability to lift up to 20 lbs.

Education & Certifications

• High school diploma or equivalent required.
• Bachelor's degree in Construction Management, Engineering, or related field preferred.
• Professional certifications (CCM, CAPM, PgMP, AIA, PE, LEED, CPE, CEP, CCP, PSP, CMIT, MRICS) preferred.
• OSHA 10 (or higher) certification required.

Experience & Skills

• Minimum 3 years' experience in construction management, engineering, or related field preferred.
• General knowledge of engineering construction.
• Ability to review drawings/specifications and identify long-lead/critical path items.
• Proven experience managing small to mid-size projects under supervision.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel, Word, project management software, and Bluebeam Revu.

Success Factors

• Accountability to team and project goals.
• Strong communication and collaboration skills.
• Ability to multitask and adapt in a fast-paced environment.
• Commitment to continuous professional development.
• Capable of working independently and with a team.