The Larko Group
Talent Acquisition Coordinator
Join our client as the go-to partner who keeps the hiring process running smoothly. From scheduling interviews and managing communications to supporting onboarding and system updates, you’ll ensure every candidate, intern, and employee has a seamless and positive experience. This role is about being a connector and brand ambassador, making sure every interaction reflects the values and sets the tone for an exceptional hiring journey with this outstanding pharmaceutical firm.
Responsibilities Develop a strong understanding of the business functions by supporting the Talent Acquisition team. Passionate about delivering a high-quality experience for candidates, fellow employees, interns, and vendors. Collaborate with recruiters to post job postings for internal and external portals. Own the end-to-end interview scheduling process: Coordinate, schedule, and communicate interviews across multiple time zones between candidates, recruiters, and hiring managers. Support the offer process and new hire onboarding activities, including offer letters, pre-employment background checks, drug screening and employment verification. Partner with office services and IT to prepare new hire workstations. Send new hire notifications to internal stakeholders. Ensure all required pre-employment documentation is completed and in compliance with company standards. Assist with the orientation schedule. Sending out first day logistics and details to the new hire. Support employer branding initiatives, recruiting events, and job fairs as needed. Assist with the internship program, including posting roles, screening, interviewing, extending offers, and onboarding interns. Manage relationships with vendors regarding relocation benefits, handle the submission of new relocation cases, and oversee the cases throughout the entire process. Create, track, and manage Purchase Orders related to recruitment vendors, job boards. Monitor invoice status to ensure timely and accurate vendor payments. Support ATS enhancements by submitting tickets as needed and escalating any backend issues. Source candidates and review resumes from the ATS and recruiting platforms like LinkedIn. Manage the recruiting inbox, calendar, and maintain and update the SharePoint Talent Acquisition site. Document TA processes and assist in developing standard operating procedures. Perform other duties and ad hoc projects as needed.
Ideal Experience A bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience). 2-4 years of experience in HR, recruiting, or administrative coordination (internships included). Highly proficient with Adobe and Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) Experience with Applicant Tracking Systems (ATS), such as iCIMS, and LinkedIn Recruiter is a plus. Attention to detail, highly organized, strong interpersonal skills, team player, self-starter, excellent verbal and written communication skills, customer service, time management, proactive, confidentiality, professionalism, process orientation
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.
Responsibilities Develop a strong understanding of the business functions by supporting the Talent Acquisition team. Passionate about delivering a high-quality experience for candidates, fellow employees, interns, and vendors. Collaborate with recruiters to post job postings for internal and external portals. Own the end-to-end interview scheduling process: Coordinate, schedule, and communicate interviews across multiple time zones between candidates, recruiters, and hiring managers. Support the offer process and new hire onboarding activities, including offer letters, pre-employment background checks, drug screening and employment verification. Partner with office services and IT to prepare new hire workstations. Send new hire notifications to internal stakeholders. Ensure all required pre-employment documentation is completed and in compliance with company standards. Assist with the orientation schedule. Sending out first day logistics and details to the new hire. Support employer branding initiatives, recruiting events, and job fairs as needed. Assist with the internship program, including posting roles, screening, interviewing, extending offers, and onboarding interns. Manage relationships with vendors regarding relocation benefits, handle the submission of new relocation cases, and oversee the cases throughout the entire process. Create, track, and manage Purchase Orders related to recruitment vendors, job boards. Monitor invoice status to ensure timely and accurate vendor payments. Support ATS enhancements by submitting tickets as needed and escalating any backend issues. Source candidates and review resumes from the ATS and recruiting platforms like LinkedIn. Manage the recruiting inbox, calendar, and maintain and update the SharePoint Talent Acquisition site. Document TA processes and assist in developing standard operating procedures. Perform other duties and ad hoc projects as needed.
Ideal Experience A bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience). 2-4 years of experience in HR, recruiting, or administrative coordination (internships included). Highly proficient with Adobe and Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) Experience with Applicant Tracking Systems (ATS), such as iCIMS, and LinkedIn Recruiter is a plus. Attention to detail, highly organized, strong interpersonal skills, team player, self-starter, excellent verbal and written communication skills, customer service, time management, proactive, confidentiality, professionalism, process orientation
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.