Administrative Assistant Job at Industrial Disposal Supply in Richardson

Overview

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We are seeking an Administrative Assistant to join our team. You will perform clerical and administrative functions in order to drive company success.

Responsibilities

• Report to Chief Operating Officer: Confidentiality due to the sensitive nature of the role.
• Strong organizational skills with time management and planning. Team Player.
• Front and center spokesperson representing IDS for incoming calls or customer walk-ins at IDS.
• Must be skilled and tech savvy, proficient in Word, Excel, MS Teams.
• Social media proficient; maintain and post in LinkedIn, Facebook, Instagram.
• Creating and producing daily, weekly, monthly, quarterly, yearly sales reports.
• Send out company memorandums on behalf of the owner and COO.
• Gather and track sales information, quotes, leads, prospects from sales team to create sales reporting for forecasting, budgeting, goal setting, and proforma for COO.
• Schedule, plan and coordinate conference calls, travel arrangements and event planning for COO and IDS Team.
• Tracking and scheduling all training events for all RSMs and Technicians.
• Support the Parts Manager and Project & Service Coordinator from time to time during lunches, vacations, or any other time out of the office by taking orders, giving quotes, taking messages, looking up prices, accepting shipments, and shipping orders.
• Schedule and order Friday office lunches for the team.
• Maintain office supplies needed.
• Great communication and planning skills.
• Support Director of Sales with some reporting.
• Flexibility with position responsibilities.

Company Description

Industrial Disposal Supply is a company that works with municipalities, government agencies, contractors and organizations that have a need for large, heavy industrial equipment including: sweepers, brush trucks, sewer equipment, chippers and grinders as well as compactors and balers.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Machinery Manufacturing