netPolarity, Inc. (Saicon Consultants, Inc.) is hiring: Administrative Assistant

Overview

Administrative role supporting the VP, Strategic Alliances and Brand Partnerships in El Segundo, CA. Duration: 6 Months. The Sr. Coordinator positions requires a seasoned professional who can manage calendars, travel, project planning, tracking progress and ensuring deadlines are met. The ideal candidate is polished, proactive, and communicates effectively; proficient in Microsoft Office and other relevant software.

What your impact will be

• Coordinate daily calendar of VP and team calendar; manage schedules with external partners and cross-functional partners across multiple time zones
• Drive meeting agendas and recap/next steps for staff meetings
• Assist VP with creation of PowerPoint decks for internal and external presentations
• Plan Town Hall meetings, agendas and cross-functional coordination including logistics
• Maintain effective verbal and written communication with clients, staff and external stakeholders
• Manage travel logistics including air, hotel and ground transportation for VP
• Facilitate internal team communications and respond to questions and actions as needed
• Identify efficient ways to run the department and support the broader team
• Manage purchase orders and invoices for agency expenses; assist with budget tracking and reconciliation
• Complete and submit expense reports for VP and Directors
• Handle multiple tasks and projects, with capacity to grow as a project management professional
• Assist the broader team when necessary

What we\'re looking for

• 5+ years administrative experience supporting at senior levels
• Extremely high attention to detail and sense of urgency
• Proficiency in Microsoft Outlook, Excel and PowerPoint
• Ability to positively build and maintain relationships across the organization
• Trusted and loyal partner; able to handle confidential and sensitive information
• Ability to adapt to changing schedules quickly and efficiently
• Demonstrated ability to work as a team player
• Excellent written and oral communication skills
• Excellent organizational skills with proactive thinking and prioritization
• Willingness to take on increasing levels of responsibility
• Flexible schedule and availability after hours/weekends as needed

Seniority level

• Associate

Employment type

• Contract

Job function

• Customer Service

Industries

• IT Services and IT Consulting