ITCO Solutions, Inc.
Accounts Payable Coordinator
ITCO Solutions, Inc., Woodland, California, United States, 95776
Title:
Accounts Payable Coordinator Location:
Woodland, CA - Initial 3 months to be onsite, then would be Hybrid.
Job Summary The Accounts Payable Coordinator is a key member of the Accounting Department, responsible for processing vendor invoices, expense reports, and related financial transactions accurately and efficiently. This non-supervisory role ensures compliance with company policies and generally accepted accounting procedures while preparing and maintaining accounting records and financial reports.
Essential Duties and Responsibilities Review, process, and ensure accuracy of vendor invoices, expense reports, and supporting documentation in accordance with company policy. Code and review vendor transactions and prepare vouchers and journal ledger accounts from supporting documents. Disburse funds via checks, wire transfers, credit cards, and ACH; prepare and mail invoices and payment notices as needed. Research and resolve accounts payable issues with employees, customers, and vendors. Update and reconcile the sub-ledger to the general ledger and perform monthly and quarterly account reconciliations. Audit and proof accounting reports for accuracy and compliance with company procedures. Analyze invoices and expense reports, charge expenses to accounts/cost centers, and record journal entries. Assist with month-end closing activities, including AP accruals. Process purchase order transactions and maintain vendor accounts, including requesting IRS W-9 Forms when needed. Prepare accounts payable records for internal control testing. Provide backup support across AP functions as needed.
Required Knowledge, Skills, and Abilities Solid understanding of bookkeeping and accounting practices. Ability to handle high-volume numerical work accurately and efficiently. Strong analytical and problem-solving skills; attention to detail. Ability to follow complex oral and written instructions and maintain organized financial records. Effective communication and collaboration skills. Proficiency in computer and spreadsheet software programs. Self-motivated, organized, and results-oriented.
Education High school diploma or equivalent required. College-level coursework in bookkeeping or accounting preferred.
Experience Minimum of 2 years of accounting experience required. Minimum of 3 years of Accounts Payable experience required. Equivalent combinations of education, training, and experience may be considered.
Working Conditions / Physical Demands Must be able to sit for extended periods. Must be able to work at a computer terminal and keyboard for extended periods.
Compensation & Benefits Medical, Dental & Vision Insurance coverage for employees and their families Basic Life & AD&D Insurance 401(k) program with company match Profit Sharing (via 401k) Holiday & Performance Incentive Bonus program Paid vacation: 10 days/year to start, increases with tenure Sick Leave: 1 hour per 30 hours worked for first 30 days; 6.67 hours/month thereafter 14 paid company holidays, 2 floating holidays, and birthday off Paid Family Leave: 15 days after 12 months of service for FMLA-qualifying events Company-provided EAP Health/fitness club & app subsidies
Accounts Payable Coordinator Location:
Woodland, CA - Initial 3 months to be onsite, then would be Hybrid.
Job Summary The Accounts Payable Coordinator is a key member of the Accounting Department, responsible for processing vendor invoices, expense reports, and related financial transactions accurately and efficiently. This non-supervisory role ensures compliance with company policies and generally accepted accounting procedures while preparing and maintaining accounting records and financial reports.
Essential Duties and Responsibilities Review, process, and ensure accuracy of vendor invoices, expense reports, and supporting documentation in accordance with company policy. Code and review vendor transactions and prepare vouchers and journal ledger accounts from supporting documents. Disburse funds via checks, wire transfers, credit cards, and ACH; prepare and mail invoices and payment notices as needed. Research and resolve accounts payable issues with employees, customers, and vendors. Update and reconcile the sub-ledger to the general ledger and perform monthly and quarterly account reconciliations. Audit and proof accounting reports for accuracy and compliance with company procedures. Analyze invoices and expense reports, charge expenses to accounts/cost centers, and record journal entries. Assist with month-end closing activities, including AP accruals. Process purchase order transactions and maintain vendor accounts, including requesting IRS W-9 Forms when needed. Prepare accounts payable records for internal control testing. Provide backup support across AP functions as needed.
Required Knowledge, Skills, and Abilities Solid understanding of bookkeeping and accounting practices. Ability to handle high-volume numerical work accurately and efficiently. Strong analytical and problem-solving skills; attention to detail. Ability to follow complex oral and written instructions and maintain organized financial records. Effective communication and collaboration skills. Proficiency in computer and spreadsheet software programs. Self-motivated, organized, and results-oriented.
Education High school diploma or equivalent required. College-level coursework in bookkeeping or accounting preferred.
Experience Minimum of 2 years of accounting experience required. Minimum of 3 years of Accounts Payable experience required. Equivalent combinations of education, training, and experience may be considered.
Working Conditions / Physical Demands Must be able to sit for extended periods. Must be able to work at a computer terminal and keyboard for extended periods.
Compensation & Benefits Medical, Dental & Vision Insurance coverage for employees and their families Basic Life & AD&D Insurance 401(k) program with company match Profit Sharing (via 401k) Holiday & Performance Incentive Bonus program Paid vacation: 10 days/year to start, increases with tenure Sick Leave: 1 hour per 30 hours worked for first 30 days; 6.67 hours/month thereafter 14 paid company holidays, 2 floating holidays, and birthday off Paid Family Leave: 15 days after 12 months of service for FMLA-qualifying events Company-provided EAP Health/fitness club & app subsidies