Administrative Assistant-Project Coordinator Job at Ultimate Staffing in Chester

Job Title: Administrative Assistant- Department Coordinator

Temp to Hire Opportunity

Full Time Position

$55,000-65,000

Hybrid Schedule, 4 Days Onsite in Chesterfield, MO Flexible Schedule

Full Benefits Package

Required Skills & Experience:

• 2-3 years of administrative experience
• Associate's or bachelor's degree
• 3+ years experience in SharePoint
• Direct experience supporting Director Level and Above
• Project Coordination Skills

Key Responsibilities:

Administrative Support:

• Manage and maintain the database of board meeting minutes.
• Assist in updating and organizing documents.
• Support annual board surveys, elections, and maintain board member service records.

Program & Departmental Support:

• Provide daily administrative support including scheduling meetings and preparing agendas and materials.
• Track calendars, key deadlines, manage project deliverables, and departmental workflows.
• Maintain organized and accurate records and databases in line with retention policies.
• Monitor deadlines for related activities and send reminders to ensure timely completion.
• Format and proofread documents for accuracy, consistency, and adherence to organizational standards.
• Coordinate internal and external communications related to compliance.
• Support compliance projects through data entry, spreadsheet management, and report generation.
• Collaborate with support staff across departments to ensure transparency and consistent communication of compliance requirements.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.