CEI
Administrative Assistant/ Receptionist
CEI is seeking an Administrative Assistant/ Receptionist to be based in our U.S. corporate headquarters located in Robinson Twp., PA. The Administrative Assistant/ Receptionist will be the face of CEI's Department of Technology Solutions and will be responsible for performing a broad range of administrative support tasks for a fun and fast-paced team.
Key ***** Front Desk Reception
: Greet and assist visitors in a courteous and professional manner. Answer, screen, and direct incoming phone calls to the appropriate departments or staff members. Maintain a clean and welcoming reception area. Administrative Support
: Manage daily office operations, including filing, photocopying, faxing, and scanning documents. Handle incoming and outgoing mail, packages, and deliveries. Schedule appointments, meetings, and conference rooms as needed. Maintain office supplies inventory and place orders when necessary. Assist in the preparation of documents, reports, presentations, and spreadsheets. Communication and Coordination
: Communicate and coordinate with internal staff, clients, and vendors. Manage calendars and assist with scheduling meetings, conference calls, and travel arrangements. Handle and prioritize incoming emails and correspondence. Data Entry and Records Management
: Maintain and update databases and filing systems, both electronically and physically. Ensure that all records are accurately filed and stored in compliance with company policies. Customer Service
: Provide information and support to customers and clients via phone, email, or in person. Handle inquiries, resolve issues, and escalate concerns to the appropriate department when necessary.
***** Completed bachelor’s degree from an accredited College or University. Proven experience as a receptionist, administrative assistant, or in a related field. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., fax machines, scanners). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Professional appearance and demeanor. Ability to handle sensitive information with discretion. Strong customer service orientation and problem-solving skills.
Work ***** Office environment with regular working hours, on-site 5 days a week. Frequent interaction with staff, clients, and vendors in person, by phone, and through email. May involve some standing or sitting for extended periods of time.
Key ***** Front Desk Reception
: Greet and assist visitors in a courteous and professional manner. Answer, screen, and direct incoming phone calls to the appropriate departments or staff members. Maintain a clean and welcoming reception area. Administrative Support
: Manage daily office operations, including filing, photocopying, faxing, and scanning documents. Handle incoming and outgoing mail, packages, and deliveries. Schedule appointments, meetings, and conference rooms as needed. Maintain office supplies inventory and place orders when necessary. Assist in the preparation of documents, reports, presentations, and spreadsheets. Communication and Coordination
: Communicate and coordinate with internal staff, clients, and vendors. Manage calendars and assist with scheduling meetings, conference calls, and travel arrangements. Handle and prioritize incoming emails and correspondence. Data Entry and Records Management
: Maintain and update databases and filing systems, both electronically and physically. Ensure that all records are accurately filed and stored in compliance with company policies. Customer Service
: Provide information and support to customers and clients via phone, email, or in person. Handle inquiries, resolve issues, and escalate concerns to the appropriate department when necessary.
***** Completed bachelor’s degree from an accredited College or University. Proven experience as a receptionist, administrative assistant, or in a related field. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., fax machines, scanners). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Professional appearance and demeanor. Ability to handle sensitive information with discretion. Strong customer service orientation and problem-solving skills.
Work ***** Office environment with regular working hours, on-site 5 days a week. Frequent interaction with staff, clients, and vendors in person, by phone, and through email. May involve some standing or sitting for extended periods of time.