Russell Tobin
***** Legal Administrative Assistant III (Contractor)
***** Cupertino, CA (***** Remote on Mon/Fri, onsite Tue–Thu) ***** 6-Month Contract ***** $28–32/hr (W2)
About the Role The client is seeking a reliable and proactive Legal Administrative Assistant to support senior leadership within a corporate legal team. This role is ideal for someone with strong organizational skills, excellent judgment, and the ability to thrive in a fast-paced and dynamic environment. You will play a key role in ensuring smooth day-to-day operations by handling scheduling, logistics, and executive support.
Key Responsibilities Provide high-level administrative support to senior legal and business leaders. Manage complex calendars, schedule meetings, and coordinate logistics across teams. Arrange domestic and international travel, process expenses, and handle related documentation. Prepare and organize meeting agendas, take notes, and distribute recaps/follow-ups. Support team-building events, lunches, and offsites. Act as a liaison between the legal team and cross-functional business partners. Maintain a high level of confidentiality while managing sensitive legal information. Utilize productivity tools (Mail, Calendar, Keynote, Numbers, Pages, or similar) to support daily operations.
Qualifications 5–7 years of experience in administrative or executive assistant roles, preferably supporting senior leaders. Strong organizational skills and attention to detail; able to manage multiple tasks simultaneously. Experience supporting legal teams or familiarity with litigation/paralegal processes is a plus. Ability to work effectively in a fast-paced, rapidly shifting environment. Excellent communication skills — written, verbal, and interpersonal. Proficiency with modern office productivity applications. Professional, positive, and adaptable attitude when handling ambiguity. Ability to occasionally lift office supplies or documents (up to 30 lbs).
What We’re Looking For A dependable and resourceful professional who takes initiative. Someone with strong judgment, discretion, and professionalism. A team player who enjoys building partnerships across different functions. An individual who can stay calm, flexible, and solutions-oriented under pressure.
Benefits that Russell Tobin ***** Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
***** Cupertino, CA (***** Remote on Mon/Fri, onsite Tue–Thu) ***** 6-Month Contract ***** $28–32/hr (W2)
About the Role The client is seeking a reliable and proactive Legal Administrative Assistant to support senior leadership within a corporate legal team. This role is ideal for someone with strong organizational skills, excellent judgment, and the ability to thrive in a fast-paced and dynamic environment. You will play a key role in ensuring smooth day-to-day operations by handling scheduling, logistics, and executive support.
Key Responsibilities Provide high-level administrative support to senior legal and business leaders. Manage complex calendars, schedule meetings, and coordinate logistics across teams. Arrange domestic and international travel, process expenses, and handle related documentation. Prepare and organize meeting agendas, take notes, and distribute recaps/follow-ups. Support team-building events, lunches, and offsites. Act as a liaison between the legal team and cross-functional business partners. Maintain a high level of confidentiality while managing sensitive legal information. Utilize productivity tools (Mail, Calendar, Keynote, Numbers, Pages, or similar) to support daily operations.
Qualifications 5–7 years of experience in administrative or executive assistant roles, preferably supporting senior leaders. Strong organizational skills and attention to detail; able to manage multiple tasks simultaneously. Experience supporting legal teams or familiarity with litigation/paralegal processes is a plus. Ability to work effectively in a fast-paced, rapidly shifting environment. Excellent communication skills — written, verbal, and interpersonal. Proficiency with modern office productivity applications. Professional, positive, and adaptable attitude when handling ambiguity. Ability to occasionally lift office supplies or documents (up to 30 lbs).
What We’re Looking For A dependable and resourceful professional who takes initiative. Someone with strong judgment, discretion, and professionalism. A team player who enjoys building partnerships across different functions. An individual who can stay calm, flexible, and solutions-oriented under pressure.
Benefits that Russell Tobin ***** Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.