Pride Health is hiring: Medical Administrative Assistant in New York

Job Title: Administrative Assistant

Department: Employee Health

Location: New York, NY 10029

Shift: Days

• Hours per Week: 37.5
• Hours per Day: 7.5
• Days per Week: 5

Duties and Responsibilities

• Act as liaison between supervisor and departmental staff by transmitting requests, messages, and instructions.
• Assist in budget preparation, expense monitoring, and variance reporting.
• Coordinate planning and logistics for meetings, forums, conferences, and office activities.
• Draft, edit, and format informational materials such as brochures, flyers, announcements, letters, and reports.
• Prepare meeting agendas, minutes, correspondence, statistical reports, and transcribe dictation as required.
• Manage purchase orders, check requests, petty cash vouchers, tuition reimbursements, and other financial documentation.
• Arrange travel, accommodations, and prepare expense reports and reimbursements.
• Screen and prioritize incoming mail and telephone calls, responding or redirecting appropriately.
• Schedule patient appointments, referrals, and maintain patient billing records (if applicable).
• Maintain employee and patient files.
• Assist with payroll processing and managing Paid Time Off (PTO) systems.
• Track professional licensure expiration dates and notify staff to prevent suspension.
• Perform other related duties as assigned.

• Required Skills and Qualifications

  • 2-3 years of administrative or medical office experience required.
  • Proficient with MS Office Suite (Intermediate level).
  • Adaptability to changes in work environment and responsibilities.
  • Strong communication skills with the ability to engage and inform diverse audiences.
  • Ability to build productive customer and strategic work relationships.
  • Effective decision-making and problem-solving skills.
  • Proactive with a strong initiative to accomplish goals.
  • Time management and organizational skills to efficiently manage workload.
  • Attention to detail and commitment to quality in all tasks.

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