Administrative Assistant Job at Lake Chelan Chamber of Commerce & Visitor Center

Overview

Administrative Assistant

Position Description

Title: Administrative Assistant, Lake Chelan Historical Society

Reports to: Board of Directors

Location: Chelan Museum, Chelan

Summary

The Administrative Assistant helps keep the museum running smoothly by providing office support to the Museum Manager and the Board of Directors. This role plays an important part in ensuring the smooth operation of the museum and creating a welcoming experience for visitors and community members. There is an opportunity to expand responsibilities in the future to encompass community engagement. The incumbent reports directly to the Board of Directors and receives work guidance from the Museum Manager and volunteers.

Responsibilities

• Maintain files, records, and basic bookkeeping.
• Answer phone calls and emails.
• Manage the gift shop and maintain the inventory.
• Organize and manage photo sales for the museum.
• Assist with membership, donations, and mailings.
• Support museum events, programs, and volunteer coordination.
• Help with marketing tasks such as social media posts and newsletters.
• Greet visitors.
• Other duties as assigned.

Qualifications

• Completion of High School diploma or equivalent.
• Comfortable with Microsoft Office and basic computer use.
• Ability to learn to use the museum’s catalog application and other proprietary programs, including the point-of-sale system.
• Good communication and organizational skills.
• Strong interpersonal skills and able to work as part of a small team.

Preferred

• Experience creating and managing social media posts.
• Written and/or spoken Spanish.
• Prior involvement with community or non-profit organizations.
• Ability to assist visitors with research, especially their family history.

Schedule & Compensation

• Flexible hours with a base schedule of 20 hours per week, primarily during school hours.
• Occasional evening or weekend work to support special events.
• Pay $18-22 per hour, depending on experience.