Administrative Assistant Job at ProspectBlue in Richmond

Overview

ProspectBlue is seeking a detail-oriented Administrative Assistant to provide high-level support to our President/CEO.

This is a great opportunity for someone early in their professional journey who is eager to learn, thrives in a fast-paced environment, and wants to work closely with executive leadership.

In this role, you’ll handle a variety of administrative and organizational tasks that are critical to the success of our leadership team and the business overall. You’ll gain exposure to decision-making processes, strategic planning, and day-to-day executive operations.

Key Responsibilities

• Manage the CEO’s calendar, including scheduling meetings, calls, and travel arrangements
• Prepare meeting agendas, take notes, and follow up on action items
• Coordinate internal and external communications, including emails and phone calls
• Help organize and maintain digital files, documents, and presentations
• Assist with preparing reports, briefing materials, and presentations
• Act as a liaison between the CEO and internal/external stakeholders
• Support occasional personal or office-related tasks as needed
• Take initiative to streamline workflows and improve administrative processes

Qualifications

• 1–3 years of administrative, office, or executive support experience (internships count!)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
• Discretion and professionalism when handling confidential information