Jobot is hiring: Administrative Assistant in Louisville

Overview

Administrative Assistant role in the Manufacturing industry, based in Louisville, KY. The successful candidate will provide key administrative support, ensure smooth operation, and deliver high-quality customer service.

Base pay

$22.00/hr - $24.00/hr

Why join us?

• Medical/Dental/Vision
• Retirement
• PTO

Responsibilities

• Provide comprehensive administrative support to the team, including scheduling and coordinating meetings, preparing documents, and managing correspondence.
• Maintain an efficient and organized filing system to ensure easy access to important company documents.
• Utilize MS Office Suite to prepare reports, presentations, and other key business documents.
• Handle invoicing, bookkeeping, and other financial tasks, ensuring accuracy and timeliness.
• Deliver exceptional customer service, acting as the first point of contact for clients and addressing their needs and concerns promptly and professionally.
• Support the sales team by preparing sales documents, tracking sales data, and coordinating sales activities.
• Liaise effectively with team members, clients, and stakeholders using strong communication skills.
• Address and resolve administrative challenges with problem-solving skills.
• Conduct research as required, providing insights to support decision-making.
• Manage multiple tasks and projects simultaneously, prioritizing to meet deadlines.

Qualifications

• Minimum of 2 years of experience in an administrative role, preferably in manufacturing.
• Exceptional organizational skills with ability to manage multiple tasks.
• Strong communication skills to liaise with team members, clients, and stakeholders.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in invoicing and bookkeeping with accuracy and attention to detail.
• Strong problem-solving skills and a proactive approach.
• Excellent customer service skills and experience in sales support.
• Strong research skills and a proactive work ethic.

Equal Opportunity

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Jobot may perform background checks with your authorization, in accordance with applicable laws.

Application note

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