Administrative Assistant Job at Bürkert in Huntersville

Overview

Summary: Qualified individual will collaborate with the Executive Administrative Manager and other department managers and team leads to ensure that all logistical considerations are attended to and provide administrative support and scheduling to support travel and event needs.

RESPONSIBILITIES

• Event planning and execution of events and training on site. Work with caterers, hotels, and transportation companies to plan events.
• Organize candidate and training attendee travel arrangements, food, and supplies.
• Arrange flights, hotel and transportation within USA for Foreign Burkert Employees and colleagues.
• Answer phones/transfer to appropriate associate. Make assignments of customer phone numbers in CRM database.
• Assign e-shop leads to sales representatives in CRM database.
• Acknowledge visitors and direct them to appropriate associate. Assure all incoming visitors are registered appropriately and briefed on safety protocols.
• Review General Delivery voice messages and direct to appropriate associate.
• Prepare reception, conference & dining areas; adjust applicable lights and shades and update building communication screens and flyers for employees and guests.
• Manage Huntersville conference room Outlook calendars and advise possible conflicts.
• Coordinate business lunches and customer visits.
• Assist staff with setup of conference rooms and conference equipment as requested.
• Assist with logging and filling out customer requested documents and supplier set-up forms.
• Send out monthly birthday cards and gifts to employees.
• Order office supplies, coffee supplies and other supplies needed for meetings and events.
• Submit monthly AMEX expenses via Concur to identify appropriate cost center (and Internal codes).
• Coordinate to insure adequate lobby door coverage during business hours.
• Daily retrieval of postal mail from postal box and sort for distribution:
• Sort all other mail and distribute as needed.
• Apply postage to outgoing mail and deposit in postal box by daily deadline.
• Assist the Administrative Manager with additional duties as needed.
• Other administrative duties as assigned.
• Other Activities:
• Keep information confidential.
• Provide customer tours as requested.
• Create presentations and research (as requested)

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school graduation required.
• 3 + years of clerical experience in an office environment.
• Mathematical – Basic math and accounting required.
• Computer – Proficient in Windows and Microsoft Office
• Basic computer skills, including MS Excel, Word and Power Point required.
• Problem solving and multi-tasking.

Burkert Culture

Burkert USA Corp is a manufacturing and sales organization, that is family owned and was established in the US in 1984. Burkert employees enjoy an inclusive environment that's open to ideas and innovation for a growing company with opportunities for development. Work life balance is considered a priority with a comprehensive benefits package in place to support your personal and professional life.

Curious? Then we look forward to receiving your application via our online application form.