West Coast Burkert Contromatic Corp. is hiring: Administrative Assistant in Hunt

Responsibilities

• Event planning and execution of events and training on site. Work with caterers, hotels, and transportation companies to plan events.
• Organize candidate and training attendee travel arrangements, food, and supplies.
• Arrange flights, hotel and transportation within USA for Foreign Burkert Employees and colleagues.
• Answer phones/transfer to appropriate associate. Make assignments of customer phone numbers in CRM database.
• Assign e-shop leads to sales representatives in CRM database.
• Acknowledge visitors and direct them to appropriate associate. Assure all incoming visitors are registered appropriately and briefed on safety protocols.
• Review General Delivery voice messages and direct to appropriate associate.
• Prepare reception, conference & dining areas; adjust applicable lights and shades and update building communication screens and flyers for employees and guests.
• Manage Huntersville conference room Outlook calendars and advise possible conflicts.
• Coordinate business lunches and customer visits.
• Assist staff with setup of conference rooms and conference equipment as requested.
• Assist with logging and filling out customer requested documents and supplier set-up forms.
• Send out monthly birthday cards and gifts to employees.
• Order office supplies, coffee supplies and other supplies needed for meetings and events.
• Submit monthly AMEX expenses via Concur to identify appropriate cost center (and Internal codes).
• Coordinate to insure adequate lobby door coverage during business hours.
• Daily retrieval of postal mail from postal box and sort for distribution:
• Sort all other mail and distribute as needed.
• Apply postage to outgoing mail and deposit in postal box by daily deadline.
• Assist the Administrative Manager with additional duties as needed.
• Other administrative duties as assigned.
• Other Activities:
• Keep information confidential.
• Provide customer tours as requested.
• Create presentations and research (as requested)
• *This job description indicates the general nature and level of work expected. It is not designed to cover and contain a comprehensive listing of activities, duties or responsibilities required by the employee. Employee may be asked to perform other duties as required. *

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school graduation required.
• 3 + years of clerical experience in an office environment.
• Mathematical – Basic math and accounting required.
• Computer – Proficient in Windows and Microsoft Office
• Basic computer skills, including MS Excel, Word and Power Point required.
• Problem solving and multi-tasking.

Burkert Culture

Burkert USA Corp is a manufacturing and sales organization, that is family owned and was established in the US in 1984. Burkert employees enjoy an inclusive environment that's open to ideas and innovation for a growing company with opportunities for development. Work life balance is considered a priority with a comprehensive benefits package in place to support your personal and professional life.

Curious? Then we look forward to receiving your application via our online application form.