Dominican University is hiring: Marketing Project Manager in Chicago

Position Summary POSITION SUMMARY: Reporting to the Assistant Vice President of University Marketing , the role of Marketing Operations Manager provides strategic leadership in planning, coordinating, and executing integrated marketing and communication projects that advance institutional goals, with an emphasis on donor engagement, brand consistency, and institutional visibility. The manager serves as the primary liaison between internal university clients and the OMC creative production team, managing intake, timelines, deliverables, and resources to ensure high-quality outcomes. Responsible for a diverse range of projects, including email campaigns, print and digital collateral, and multi-channel marketing initiatives, this role will manage projects across all campus clients with a focus on University Advancement. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and brings a strong understanding of marketing project management best practices, creative workflows, and cross-functional collaboration. Candidates must reside within approximately 90 miles of Chicago or be able to report to campus within 1–2 hours when needed. While this position is primarily remote, periodic in-person meetings or on-campus responsibilities are required. Duties and Responsibilities In collaboration with the AVP, develop and maintain a comprehensive communications calendar across units (enrollment, advancement, institutional) Serve as intake coordinator for all new projects: determining client needs, gathering required details, assigning internal resources for editorial and graphic design, setting and managing the production schedule, and coordinating final deliverables. Create and manage detailed project plans to ensure on-time, effective delivery of materials to campus clients. Serve as the primary liaison between internal campus clients and the OMC production team. Maintain project schedules and manage client expectations to ensure jobs are completed successfully, accurately, on time, and within budget. In collaboration with team members, gather data and conduct thorough analysis and reporting on campaign effectiveness and tactics, offering strategic recommendations for optimization. Serve as administrator of project management and proofing software, setting and routinely reviewing processes, procedures, and product features to ensure maximum effectiveness for all users; provide training as needed. Facilitate data requests for print and email communications across units. Maintain the department's policies and procedures documents, facilitating an annual review and update with all team members. Minimum Qualifications A bachelor’s degree is required 3–5+ years of experience in project management, marketing/communications coordination, or creative production management, preferably in a higher education setting Proven experience working with cross-functional teams (e.g., writers, designers, developers, clients) in a fast-paced, deadline-driven environment Proficient knowledge in modern project management and marketing tools (Basecamp and/or Trello, preferred) Strong understanding of content workflows, including copywriting, editing, proofreading, design, and approval processes Demonstrated commitment to fostering an equitable and inclusive working environment through marketing practices, team collaboration, and client engagement. Preferred Qualifications Experience managing marketing operations or communications strategy within advancement, alumni engagement, or fundraising contexts. Proficiency in Microsoft Word, Excel and Outlook Excellent working knowledge of project management software Working understanding of email management within database CRM systems (experience with Blackbaud/Raiser’s Edge a plus) Demonstrated ability to multitask and successfully meet project goals and deadlines PMP, CAPM, or similar project management certification preferred Excellent communication and interpersonal skills Strong attention to detail and ability to manage multiple priorities simultaneously Excellent customer service skills, strong organization, attention to detail, and the ability to think creatively Physical Demands Ability to spend long durations of the workday sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Salary and FLSA Status FLSA Status: Exempt – Full-time, 37.5 hours Benefits Comprehensive health, dental, and vision insurance Retirement plan with employer matching Tuition remission for employees and their dependents About Dominican University Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment. Dominican currently enrolls over 3,800 students, including 2,690 undergraduates and 1,114 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois. Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu . Expectations for all Dominican Employees: To support the University\'s mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups. Institutional Statement Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Equal Employment Opportunity Statement Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans. #J-18808-Ljbffr