Administrative Assistant Job at BrickRed Systems in Beaverton

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment . You should have high learning agility, strong organizational skills, and keen attention to detail . With excellent communication and time management skills , you are able to prioritize across multiple tasks, set expectations with stakeholders, and take initiative to follow through on requests . You can work independently or as part of a team and know how to adapt your style to efficiently and effectively support leaders and business needs.

Key Responsibilities

• Complex Calendar Management : Schedule appointments, meetings, and conferences, manage conflicts, and coordinate with other leaders and teammates as required.
• Travel Arrangements : Book flights, accommodations, and transportation; manage itineraries and documentation.
• Meeting & Event Planning : Secure event space, manage budgeting, catering, agenda planning, scheduling, reminders, and liaise with external parties.
• Expense Reports, Budgets & POs : Prepare expense reports, track budgets, and process invoices or purchase orders for vendors.
• Document Preparation & Organization : Produce, edit, and reformat documents, organizational charts, and presentations ( PowerPoint, Keynote ).
• Communications : Draft, edit, or contribute to communications under leader’s direction; manage distribution lists and send communications as needed.
• Team Space Planning : Coordinate workspace and equipment moves with stakeholders.
• Special Projects : Assist with project planning, progress tracking, and ensuring deadlines are met.
• Team & Culture Building : Work with leaders to foster team connection and engagement.

Qualifications & Experience:

• Bachelor’s degree in Business or related field (or equivalent combination of education, training, and experience).
• Minimum 3 years of administrative work experience.
• Proven ability to work effectively in a fast-paced, results-oriented environment with high ambiguity.
• Experience with budget tracking and travel booking strongly preferred.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom/MS Teams).
• Experience with Keynote a plus.
• Familiarity with AI tools (ChatGPT, Microsoft Copilot) a plus.
• Ability to occasionally work outside core business hours when leaders travel.

About BrickRed Systems

BrickRed Systems is a global leader in next-generation technology, consulting, and business process services. We enable clients to navigate their digital transformation journey with confidence. BrickRed Systems delivers a range of consulting services to clients across multiple industries worldwide.

With ISO 27001 and ISO 9001 certifications and over a decade of experience supporting global enterprises, we harness the power of cognitive computing, hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world. Our client-first culture and continuous learning agenda empower our people to innovate, grow, and deliver excellence.