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Aequor

Administrative Assistant Job at Aequor in South San Francisco

Aequor, South San Francisco, CA, US

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Job Title : Administrative Business Partner

Location : South San Francisco, CA 94080 (Must be comfortable working onsite 5 days per week)

Duration : Until 04/26/2026

Max Pay : $33.00 per hour on W2

Primary Responsibilities

  • Provide accurate and effective administrative support to Managers.
  • Coordinate administrative duties with other Administrative Associates to ensure seamless group
  • support.
  • Identify and anticipate the needs of the group; plan work activities accordingly.
  • Manage multiple schedules, including heavy calendaring of complex meetings.
  • Arrange, coordinate, and support meetings, events, and activities both onsite and offsite.
  • Generate, disseminate, and maintain documents and information.
  • Develop, implement, and evaluate departmental work processes and procedures.
  • Manage deadlines related to business planning and special projects.
  • Collaborate with the Admin team to support complex projects and meet deadlines.

General Office Responsibilities

  • Schedule and coordinate staff meetings (onsite/offsite).
  • Create and prepare presentation materials.
  • Assist with special projects.
  • Schedule travel for staff.
  • Process payments and expense reports.
  • Maintain department files.
  • Order office supplies.
  • Maintain photocopying equipment.
  • Order catering and supplies for meetings/events.
  • Greet and assist visitors.
  • Disseminate information as needed.
  • Fully utilize PC/MAC and software applications.

Skills & Qualifications

  • 4+ years in administrative roles preferred.
  • Ensure adherence to company policies.
  • Facilitate communication across individuals, teams, and functions.
  • Strong, positive interpersonal skills; ability to work with diverse individuals.
  • Attend and actively contribute to staff-level meetings; coordinate and publish agendas and
  • minutes.
  • Engage in administrative team meetings and projects.
  • Proactively maximize the effectiveness of managers and team members.
  • Handle sensitive, confidential, and complex information with discretion.
  • Take direction from team members while managing time and priorities independently.
  • Demonstrate proactive decision-making within agreed parameters.
  • Maintain a customer-oriented approach.
  • Deliver consistently accurate work; manage multiple projects simultaneously.
  • Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.).
  • Excellent written and verbal communication.
  • Previous experience in biotech preferred.

Education

  • BA degree or equivalent experience required.

Work Environment

  • Must be comfortable working onsite 5 days per week